Project Coordinator

Heidrick & Struggles (Nasdaq: HSII) is a premier provider of global leadership advisory and on-demand talent solutions, serving the senior-level talent and consulting needs of the world’s top organizations. In our role as trusted leadership advisors, we partner with our clients to develop future-ready leaders and organizations, bringing together our services and offerings in executive search, diversity and inclusion, leadership assessment and development, organization and team acceleration, culture shaping and on-demand, independent talent solutions. Heidrick & Struggles pioneered the profession of executive search more than 70 years ago. Today, the firm provides integrated talent and human capital solutions to help our clients change the world, one leadership team at a time.

Additional information on the firm can be found at .

Job Description:

Heidrick Consulting is the specialized leadership advisory division of Heidrick & Struggles – one of the world’s most renowned HR consulting firms. Founded in Chicago in 1953, Heidrick & Struggles is now represented in more than 50 locations around the globe.

For the D|A|CH region, working out of our office in Bremen, we are looking to fill the below role:

Project Coordinator (m/f/d) (fulltime)

JOB DESCRIPTION

You will be responsible for project coordination and performing various administrative functions for multiple client accounts/projects. On the projects, you will partner with Engagement Leaders to support the execution of various deliverables and the management of engagements.

You can thrive in a team environment to meet production goals, schedule meetings, maintain/create processes, manage daily workflow, and be responsible for all deliverables within client engagements.

The PC role is an essential business support role and will suit you if you have excellent analytical as well as strong numerical skills, an understanding of profit and loss, and fantastic relationship-building skills.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• To provide a varied project portfolio support service to the Heidrick Consulting business, including:
• Owning the full lifecycle management of smaller internal projects or client engagements (i.e., smaller sized assessment work, single workshop/session engagements, etc.). This includes building and managing a project plan, tracking work in progress with the account team, supporting throughout project delivery, creating billing schedules, handling internal processes like invoicing fees and expenses, and supporting proposal creation (overseen by Engagement Leaders).
• Provide administrative and technical support to client teams throughout the engagement lifecycle.
• Manage day-to-day operational aspects of assigned projects.
• Supporting other Project Coordinators or Engagement Leads on the delivery of larger projects as required, enabling us to respond quickly to client demand.
• Use a variety of software tools to administer and support all aspects of HC internal processes and client engagement(s).
• Format and edit client facing and operational documents, including the creation of templates and branding adherence.
• Responsible for final assembly and quality of printed and electronic media.
• Training – assisting with training of new hires as appropriate.
• Scheduling internal and external meetings using MS Outlook.
• Available to work Monday through Friday during regular office hours.

Other duties may be assigned.

SKILLS NECESSARY TO SUCCEED:

• Knowledge of project management methodologies and is able to create project plans with some support for internal or client projects/engagements.
• Excellent client services skills: clear communication, baseline knowledge of all products and services, responsiveness to all needs, and ability to troubleshoot with some support.
• Excellent attention to detail as well as organizational, planning, and time management skills; proficient at meeting deadlines, including tight deadlines, and working on multiple projects in a fast-paced and challenging environment.
• Flexible with a ‘can do’ attitude and passion for delivery.
• Pro-active and logical thinking with creative and collaborative problem-solving ability.
• Aptitude to work well with others.
• Proficient in Excel, PowerPoint, Word and willingness to use the company’s customized SAP and other software.
• Excellent stakeholder management skills at all levels.
• Fluent (written and spoken) in English and German.

EXPERIENCE:

• Proven record in delivering successful projects without close supervision.
• Degree qualification preferred.
• Professional qualifications in project management preferred.

WHAT WE OFFER:

• Dynamic and international work environment.
• Flat hierarchy and a personal cooperation.
• Diverse and challenging tasks.
• Several development opportunities.
• Possibilities to work hybrid and timewise flexible.
• Nice and bright office in the city center with beautiful views of several sights.

Heidrick & Struggles is an equal opportunity employer committed to hiring qualified protected veterans and individuals with disabilities. All qualified applicants will be considered for employment without regard to race, color, religion, creed, age, sex, national origin, gender identity or expression, sexual orientation, disability, marital status, veteran or military status, or citizenship status.

Heidrick & Struggles is committed to providing reasonable accommodations and/or adjustments during our recruitment process. If you are selected for an interview and require an accommodation and/or adjustment, please inform your Talent Acquisition professional.

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