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- Aufgaben: Manage lab finances, support grant administration, and coordinate events.
- Arbeitgeber: Join EMBL, Europe's leading life sciences laboratory with a collaborative culture.
- Mitarbeitervorteile: Enjoy competitive salary, comprehensive benefits, and a family-friendly environment.
- Warum dieser Job: Be part of an inclusive team that values diversity and innovative ideas.
- Gewünschte Qualifikationen: Strong communication skills, organizational abilities, and familiarity with Microsoft Office required.
- Andere Informationen: This is a fixed-term contract for up to two years.
Das voraussichtliche Gehalt liegt zwischen 36000 - 60000 € pro Jahr.
About the team/job
EMBL is Europe’s life sciences laboratory – an intergovernmental organisation with more than 110 independent research groups and service teams covering the spectrum of molecular biology. It operates across six sites in Heidelberg (headquarters), Barcelona, Cambridge, Grenoble, Hamburg and Rome. Our mission is to perform basic research in molecular and cell biology; train scientists, students and visitors at all levels; offer vital services to scientists in the public and private sectors within the member states; develop new instruments and methods; and engage actively in technology transfer.
Alba Diz-Muñoz, a research group leader in the Cell Biology and Biophysics (CBB) Unit is seeking an Administrative/Budget officer to help with management of lab finances as well as general lab management and organization.
Your role
- Support for budget tracking: you will keep an eye on the status of the budgets and alert to potential issues and risks
- Support in grant administration, including managing timetables for grant reports and updates and alerting of imminent deadlines
- Support with invoice processing and communication with the budgets office
- Managing the logistics of visitors to lab, including organizing schedules, venues for talks and meetings, and travel and accommodation
- Coordinate and support lab meetings, seminars, workshops, and other group events, including logistics, participant registration, and catering arrangements
- Assist in onboarding new team members, including coordinating with HR, IT, and facilities to ensure a smooth transition into the group
- Assistance to Alba Diz-Muñoz in the planning and booking of work-related travel and reimbursement as well as in scheduling and coordinating certain meetings
You have
- Excellent communication skills and interpersonal skills
- Facility with written and spoken English; German language skills are not required but may be beneficial
- Excellent organizational skills, with the ability to manage multiple tasks and prioritize effectively
- High level of attention to detail
- Familiarity working with Microsoft Office
- You enjoy working in a dynamic, collaborative environment
- The ability to work proactively, willingness and interest in learning new tasks
You might also have
- Experience managing budgets and working with budget management software
- Experience using Workday
- Experience in an international working environment
Why join us
EMBL is an inclusive, equal opportunity employer offering attractive conditions and benefits appropriate to an international research organisation with a very collegial and family friendly working environment. The remuneration package comprises a competitive salary, a comprehensive pension scheme, medical, educational and other social benefits, and the availability of an excellent child care facility on campus.
The Diz-Muñoz group is an international and interdisciplinary group of researchers. We thrive on collaboration, open discussion, and helping each other. In the Diz-Muñoz group we believe that diversity is a great strength, and that researchers thrive when they feel safe to discuss crazy ideas and open share any struggles or problems. The candidate will also be expected to support these values.
What else you need to know
Please note that this appointment is on a fixed-term contract of up to two years in total, depending on the length of the stay of the relevant Group Leader.
EMBL is a signatory of DORA. Find out how we implement best practices in research assessment in our recruitment processes here .
Please apply online through:
#J-18808-Ljbffr
Administrative Officer Arbeitgeber: European Molecular Biology Laboratory (EMBL)
Kontaktperson:
European Molecular Biology Laboratory (EMBL) HR Team
StudySmarter Bewerbungstipps 🤫
So bekommst du den Job: Administrative Officer
✨Tip Number 1
Familiarize yourself with the specific budget management software that EMBL uses, such as Workday. This will not only help you understand the tools you'll be working with but also demonstrate your proactive approach during the interview.
✨Tip Number 2
Highlight any previous experience you have in managing budgets or administrative tasks in a collaborative environment. Be ready to share examples of how you've successfully coordinated events or managed multiple priorities.
✨Tip Number 3
Research the Diz-Muñoz group and their recent projects or publications. Showing that you are informed about their work can set you apart and demonstrate your genuine interest in joining their team.
✨Tip Number 4
Prepare to discuss your communication skills and how you handle logistics for events or meetings. Being able to articulate your organizational strategies will be key in showcasing your fit for this role.
Diese Fähigkeiten machen dich zur top Bewerber*in für die Stelle: Administrative Officer
Tipps für deine Bewerbung 🫡
Understand the Role: Take the time to thoroughly read the job description for the Administrative Officer position. Understand the key responsibilities, such as budget tracking and grant administration, to tailor your application accordingly.
Highlight Relevant Skills: Make sure to emphasize your excellent communication skills, organizational abilities, and attention to detail in your CV and cover letter. Provide specific examples of how you've successfully managed multiple tasks or budgets in previous roles.
Show Your Interest in Collaboration: Since the role involves working in a dynamic and collaborative environment, express your enthusiasm for teamwork and collaboration in your application. Mention any relevant experiences where you contributed to a team or supported group events.
Proofread Your Application: Before submitting your application, carefully proofread your documents to ensure there are no spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
Wie du dich auf ein Vorstellungsgespräch bei European Molecular Biology Laboratory (EMBL) vorbereitest
✨Show Your Organizational Skills
As an Administrative Officer, you'll need to demonstrate your excellent organizational skills. Prepare examples of how you've managed multiple tasks effectively in the past, and be ready to discuss your strategies for prioritizing work.
✨Communicate Clearly
Excellent communication skills are crucial for this role. Practice articulating your thoughts clearly and concisely. Be prepared to discuss how you handle communication with different stakeholders, especially in a collaborative environment.
✨Familiarize Yourself with Budget Management
Since budget tracking is a key responsibility, brush up on your knowledge of budget management software. If you have experience with specific tools like Workday, be sure to mention it during the interview.
✨Emphasize Your Proactive Approach
The job requires a proactive attitude and a willingness to learn new tasks. Share examples of situations where you took initiative or went above and beyond to support your team or improve processes.
