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- Aufgaben: Manage logistics, reception, and access control while supporting researchers and events.
- Arbeitgeber: Join AITHYRA, a leading research institute for Biomedical AI in Vienna, partnered with CeMM.
- Mitarbeitervorteile: Enjoy full insurance coverage, healthcare services, and a subsidized cafeteria in a modern workplace.
- Warum dieser Job: Be part of a diverse team driving innovation in life sciences and improving human health.
- Gewünschte Qualifikationen: Apprenticeship training, craftsmanship skills, and strong German and English communication abilities required.
- Andere Informationen: Relocation support provided for candidates outside Vienna, with a minimum salary of EUR 3,000.
Join the best of the academic, corporate, and start-up world, and support AITHYRA, the Research Institute for Biomedical Artificial Intelligence in Vienna by creating and maintaining a valuable working environment for researchers, technicians and administration.
In close partnership with CeMM, the Research Center for Molecular Medicine, both institutes under the umbrella of the Austrian Academy of Sciences (OeAW), and the administrative leadership of Anita Ender, you will learn how to build a successful research organization, establish standard operating procedures, and exchange best practices in Human Resources and Training. You will actively contribute to the strategic goals of the research institutes to enable and empower scientists.
We are building the best place in Europe for outstanding AI researchers to work on revolutionary biological problems. And we want to be the best employer, fostering an inclusive and diverse culture.
AITHYRA, the place where magic happens!
AITHYRA’s mission is to transform the way life sciences are conducted using AI to drive the biological revolution in the next decade, with the ultimate goal of improving human health.
CeMM, Science is our Medicine!
CeMM discovers and develops technologies for the exploration of human biology with the aim of fighting disease at its roots. CeMM is a member of EU-LIFE, the alliance of leading research centres in the life sciences and has received the HR Excellence in Research Award (HRS4R) from the European Commission.
We are currently looking for
Porter and Facility Manager (m/f/d)
for AITHYRA, fulltime, 40 hours per week
You will take on a wide range of tasks in house logistics, be responsible for the reception, will accept parcels and deliveries, and also play a role in access control to the institute. In this role, you will provide in a timely and efficient manner the services required by the institute in terms of the management of space and access, infrastructure and furniture, maintenance of building and equipment. You will report to Anton Peisser, Head of Facility Management and Scientific Support.
The ideal candidate will have a high degree of proactivity and enjoy working and communicating with international researchers and students. Personally, you will also impress with your positive work attitude, your friendly manner and willingness to learn and improve to stay competitive in this branch of research and innovation.
Aufgaben
- Responsible for the reception, taking care of incoming and outgoing mailings and deliveries, and warehouse management
- Welcoming guests, being the first contact point to the outside world, playing an important role in access control to the institute
- Assisting with the preparation of events (seating, technical equipment, checkroom, etc.)
- Regular inspection rounds, also checking flex zones and seminar rooms
- Following up on equipment alarms, and error messages to reduce the risk of failure, damage and injuries
- Interface, coordination and contact person for external repair and maintenance companies
- Minor repairs and touch-up work, assistance and cooperation with the building owner
Profil
- Completed apprenticeship training (Lehrausbildung), craftsmanship skills
- Working experience as a porter or facility manager is an advantage
- Talent for multi-tasking and organizational skills
- Very good German skills (written and spoken)
- Very good English skills (written and spoken)
- Basic knowledge of MS Office (especially Outlook and Word)
- Completed training as a safety officer, first aider or fire protection officer is an advantage
- Service orientated and proactive
- Flexible and committed
- Reliable and accurate
Wir bieten
- Work in an experienced, interdisciplinary and international team in two of Europe’s leading research institutes
- Modern workplace in a well-maintained building with high-tech equipment
- A wide range of social, cultural and sports activities are organized by the institutes
- Excellent benefits including full insurance coverage (health, accident, pension), healthcare services, subsidized company cafeteria
- Normal working week is 40 hours
- Minimum gross monthly salary of EUR 3.000, paid 14 times a year
- This role is based in the 3rd District in Vienna, Austria, you will be required to relocate if you are based outside of Vienna, and you will receive a generous relocation allowance to support you
JBG81_AT
Porter & Facility Manager (m/f/d) Arbeitgeber: CeMM Research Center for Molecular Medicine
Kontaktperson:
CeMM Research Center for Molecular Medicine HR Team
StudySmarter Bewerbungstipps 🤫
So bekommst du den Job: Porter & Facility Manager (m/f/d)
✨Tip Number 1
Familiarize yourself with the specific needs of a research facility. Understanding the unique environment and challenges faced by researchers and technicians will help you demonstrate your proactive approach during the interview.
✨Tip Number 2
Highlight your organizational skills and ability to multitask. In a role that involves managing logistics and access control, showcasing examples from your past experiences where you successfully handled multiple responsibilities can set you apart.
✨Tip Number 3
Emphasize your communication skills, especially in both German and English. Since you'll be interacting with international researchers and students, being able to convey information clearly and effectively is crucial.
✨Tip Number 4
Research AITHYRA and CeMM's mission and values. Showing that you align with their goals of fostering an inclusive and diverse culture will demonstrate your commitment to contributing positively to the work environment.
Diese Fähigkeiten machen dich zur top Bewerber*in für die Stelle: Porter & Facility Manager (m/f/d)
Tipps für deine Bewerbung 🫡
Understand the Role: Make sure to thoroughly read the job description for the Porter & Facility Manager position. Understand the key responsibilities and required skills, such as organizational skills and proficiency in German and English.
Tailor Your CV: Customize your CV to highlight relevant experience in facility management or similar roles. Emphasize any craftsmanship skills and your ability to multitask, as these are important for this position.
Craft a Compelling Cover Letter: Write a cover letter that reflects your enthusiasm for the role and the mission of AITHYRA. Mention your proactive attitude and willingness to learn, as well as your experience in working with international teams.
Proofread Your Application: Before submitting your application, carefully proofread all documents to ensure there are no spelling or grammatical errors. This is especially important given the emphasis on communication skills in the job description.
Wie du dich auf ein Vorstellungsgespräch bei CeMM Research Center for Molecular Medicine vorbereitest
✨Show Your Proactivity
Demonstrate your proactive nature by sharing examples of how you've taken initiative in previous roles. Highlight situations where you identified problems and implemented solutions, especially in facility management or logistics.
✨Emphasize Communication Skills
Since you'll be the first point of contact for guests and researchers, it's crucial to showcase your communication skills. Prepare to discuss how you've effectively interacted with diverse groups and maintained a friendly demeanor in past experiences.
✨Highlight Organizational Abilities
The role requires strong organizational skills. Be ready to talk about how you manage multiple tasks simultaneously, such as coordinating events or handling deliveries, and provide specific examples of your organizational strategies.
✨Prepare for Technical Questions
Given the technical aspects of the job, brush up on basic maintenance knowledge and any relevant safety training. Be prepared to discuss your experience with equipment alarms, minor repairs, and your understanding of safety protocols.
