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- Aufgaben: Be the go-to person for the CEO, managing calendars and communications.
- Arbeitgeber: Join aeyde, a modern company based in the heart of Berlin.
- Mitarbeitervorteile: Enjoy discounts, gift vouchers, and subsidized sports or transport memberships.
- Warum dieser Job: Gain valuable experience while supporting key events and promoting a positive company image.
- Gewünschte Qualifikationen: Must have relevant experience, excellent communication skills, and be tech-savvy.
- Andere Informationen: German lessons available for international employees.
Das voraussichtliche Gehalt liegt zwischen 36000 - 60000 € pro Jahr.
Your tasks
- Have a key role as trusted go-to person for the senior management.
- Maximise the CEOs actionable time by optimising the relevant calendars and supporting a smooth company-wide meeting cascade.
- Serve as a gatekeeper for incoming requests and efficiently manage all ongoing communication/ coordination with internal and external stakeholders on behalf of the CEO.
- Organise all travel arrangements, expense declarations and administrative duties.
- Support the planning of key events that require the presence of the CEO such as team events, advisory board meetings, investor meetings and public events.
- Confidently handle sensitive information with sound judgement and a tailored level of discretion.
- Assist with the creation of important reports and presentations.
- Promote a positive image of the company by professionally representing aeyde in a responsive and friendly manner both internally and externally.
Your profile
- Relevant professional experience as a personal or executive assistant.
- Service mindset with a can-do attitude and hands-on approach.
- High level of flexibility with an adequate sense of urgency in a daily changing environment.
- Tech savvy and well versed with tools such as Google Suite, MS Office, Notion, Slack and many others.
- Well-organized and able to manage competing timelines.
- Positive and empathic.
- Excellent communication skills in German and English (both verbal and written).
Why us?
- A modern office in the center of Berlin.
- Discount of 40% for employees and 10% discount for family and friends of employees.
- Once-per-season gift voucher, to be used on Aeyde footwear and accessories.
- Subsidized Urban Sports Club membership or Berlin Public Transport pass.
- German lessons for international employees.
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Executive/ Personal Assistant to the CEO (m/f/d) Arbeitgeber: Aeyde
Kontaktperson:
Aeyde HR Team
StudySmarter Bewerbungstipps 🤫
So bekommst du den Job: Executive/ Personal Assistant to the CEO (m/f/d)
✨Tip Number 1
Familiarize yourself with the CEO's schedule and priorities. Understanding their workflow will help you anticipate needs and demonstrate your proactive approach during the interview.
✨Tip Number 2
Showcase your tech-savviness by discussing specific tools you've used in previous roles. Highlighting your experience with Google Suite, MS Office, and communication platforms like Slack can set you apart.
✨Tip Number 3
Prepare examples of how you've successfully managed competing timelines in the past. This will illustrate your organizational skills and ability to thrive in a fast-paced environment.
✨Tip Number 4
Emphasize your communication skills in both German and English. Being able to navigate conversations in both languages will be crucial for representing the CEO effectively.
Diese Fähigkeiten machen dich zur top Bewerber*in für die Stelle: Executive/ Personal Assistant to the CEO (m/f/d)
Tipps für deine Bewerbung 🫡
Understand the Role: Make sure to thoroughly read the job description and understand the key responsibilities of the Executive/Personal Assistant to the CEO. Tailor your application to highlight relevant experiences that align with these tasks.
Highlight Relevant Experience: In your CV and cover letter, emphasize your previous experience as a personal or executive assistant. Provide specific examples of how you have successfully managed calendars, organized travel, and handled sensitive information.
Showcase Your Skills: Demonstrate your proficiency with tools like Google Suite, MS Office, Notion, and Slack in your application. Mention any relevant certifications or training that showcase your tech-savviness and organizational skills.
Communicate Effectively: Since excellent communication skills are crucial for this role, ensure your application is well-written in both German and English. Pay attention to grammar and clarity, and consider having someone review your documents before submission.
Wie du dich auf ein Vorstellungsgespräch bei Aeyde vorbereitest
✨Showcase Your Organizational Skills
As an Executive/Personal Assistant, your ability to manage calendars and coordinate meetings is crucial. Be prepared to discuss specific examples of how you've successfully organized complex schedules or events in the past.
✨Demonstrate Discretion and Professionalism
Handling sensitive information is a key part of this role. Share experiences where you had to exercise discretion and sound judgment, emphasizing your ability to maintain confidentiality.
✨Highlight Your Tech Savviness
Familiarity with tools like Google Suite, MS Office, Notion, and Slack is essential. Be ready to talk about your proficiency with these tools and how they have helped you streamline processes in previous roles.
✨Communicate Effectively in Both Languages
Since excellent communication skills in German and English are required, practice articulating your thoughts clearly in both languages. Consider preparing a brief introduction about yourself in each language to showcase your bilingual abilities.
