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- Aufgaben: Assist executive directors with schedules, communications, and office management tasks.
- Arbeitgeber: Join a dynamic SME focused on innovative solutions and operational excellence.
- Mitarbeitervorteile: Gain hands-on experience in a supportive environment with opportunities for growth.
- Warum dieser Job: Perfect for those who thrive in fast-paced settings and want to make an impact.
- GewĂĽnschte Qualifikationen: Bachelor's or master's degree, fluency in English and French, and prior executive assistant experience.
- Andere Informationen: Ideal for entrepreneurial spirits ready to tackle challenges and think outside the box.
Das voraussichtliche Gehalt liegt zwischen 43200 - 72000 € pro Jahr.
The main responsibility of the Executive Officer will be to assist the two executive directors with their agenda and oversee various operations within the company.
Main tasks and responsibilities:
- Manage executive directors’ schedules (travels, meetings, bookings, …)
- Manage executive directors’ communications (track communications, prepare emails on behalf of, scheduling of meetings, …)
- Provide administrative support (organize signatures, organize legal and strategic materials and plans, take minutes, review NDAs, …)
- Coordinate agendas of the teams
- Supervise or take on all tasks related to office management such as reaching out to suppliers, checking invoices, setting up the conference room system, purchasing supplies, etc.
- Negotiate with external partners such as banks and service providers
- Liaise with IT provider
- Help team members with various IT-related tasks, emails, agenda, accessibility of files, synchronization of documents with backup, retrieval of credentials, installation of software
- Oversee timely dissemination of investment reporting documents
- Prepare replies to any queries raised by investors
- Ensure AML compliance of funds with their local regulations and help local service providers accordingly
- Liaise with fund administrators and investors to keep AML file accurate and up to date
- Ensure compliance with regulatory deadlines for the entities of the group (FATCA/CRS reporting in different jurisdictions, regulatory audits, etc.)
- Prepare periodic reports for management and annual AML & Risk Audit
- Review and/or draft NDAs, employment contracts, general contracts with suppliers, etc.
- Communication with banks, fund administrators, advisors (legal, tax, etc.)
- Account openings, monitoring, administrating
Candidate profile:
- Higher education expected such as bachelor and/or master’s degree from a reputable university with a proven track record of excellence.
- Fluency in English and French
- Experience as Executive Assistant: understanding of the position, of the role, of the positioning vis-Ă -vis third parties, of behavior
- Previous experience in an SME: whereas more emphasis is put on having foundation experience in a reputable institution, additional previous experience in an SME would be highly appreciated due to the challenges posed by working in an SME.
- Entrepreneurial: The candidate should not be afraid of being challenged and to operate outside of their comfort zone. Novelty is day-to-day.
- Strong analytical skills: Candidates must bring evidence of their ability to gather, organize, and evaluate data and information to solve problems and make informed decisions.
- Strong interpersonal skills: You would be working in a relatively flat organization composed of few members. Furthermore, you need to be able to synthesize and present financial information both internally and externally in a clear and concise manner.
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Executive Officer Arbeitgeber: Sigma Suisse
Kontaktperson:
Sigma Suisse HR Team
StudySmarter Bewerbungstipps 🤫
So bekommst du den Job: Executive Officer
✨Tip Number 1
Familiarize yourself with the specific responsibilities of an Executive Officer. Understanding the nuances of managing executive schedules and communications will help you demonstrate your readiness for the role during interviews.
✨Tip Number 2
Highlight any previous experience in office management or as an Executive Assistant. Be prepared to discuss how you've successfully handled similar tasks, such as negotiating with external partners or overseeing compliance.
✨Tip Number 3
Showcase your analytical skills by preparing examples of how you've gathered and evaluated data to solve problems in past roles. This will be crucial in demonstrating your ability to make informed decisions.
✨Tip Number 4
Since strong interpersonal skills are essential, think of instances where you've effectively communicated complex information to different stakeholders. Being able to present financial information clearly will set you apart.
Diese Fähigkeiten machen dich zur top Bewerber*in für die Stelle: Executive Officer
Tipps für deine Bewerbung 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Executive Assistant, particularly in managing schedules, communications, and office management. Use specific examples that demonstrate your ability to handle the responsibilities listed in the job description.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Discuss your fluency in English and French, and how your previous experiences in both reputable institutions and SMEs have prepared you for this position.
Showcase Analytical Skills: Provide concrete examples of how you've used your analytical skills to solve problems or make informed decisions in past roles. This could include instances where you gathered and evaluated data to support executive decision-making.
Highlight Interpersonal Skills: Emphasize your strong interpersonal skills by sharing experiences where you successfully collaborated with team members or external partners. Mention any situations where you had to present financial information clearly and concisely.
Wie du dich auf ein Vorstellungsgespräch bei Sigma Suisse vorbereitest
✨Showcase Your Organizational Skills
As an Executive Officer, you'll be managing schedules and communications. Be prepared to discuss specific examples of how you've successfully organized complex agendas or managed multiple priorities in the past.
✨Demonstrate Your Analytical Abilities
Highlight your strong analytical skills by discussing a time when you gathered and evaluated data to solve a problem. This will show that you can make informed decisions, which is crucial for this role.
✨Prepare for Interpersonal Dynamics
Since you'll be working in a flat organization, it's important to demonstrate your strong interpersonal skills. Be ready to share experiences where you effectively communicated with team members or external partners.
✨Familiarize Yourself with Compliance Regulations
Understanding AML compliance and regulatory deadlines is key for this position. Brush up on relevant regulations and be prepared to discuss how you've ensured compliance in previous roles.
