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- Aufgaben: Support the CEO with scheduling, project coordination, and office management.
- Arbeitgeber: Join a dynamic team focused on innovation and collaboration.
- Mitarbeitervorteile: Enjoy a vibrant work culture and opportunities for personal growth.
- Warum dieser Job: Be the heartbeat of the office, making every day impactful and engaging.
- Gewünschte Qualifikationen: Strong communication skills in English and German; organizational prowess required.
- Andere Informationen: Play a vital role in fostering a positive workplace culture.
Das voraussichtliche Gehalt liegt zwischen 36000 - 60000 € pro Jahr.
Administrative Support: Manage the CEO\’s and team calendars, schedule appointments and coordinate travel arrangementsCommunication: Facilitate effective and professional communication on behalf of the CEO with business partners in English and in GermanProject Coordination: Assist with various projects by maintaining timelines, preparing reports and presentations and coordinating with business partners, clients and our teamMeeting and Event Coordination: Organize (digital) meetings, conferences and cultural eventsDocument & Data Management: Prepare and organize internal documents within our different software solutionsOffice Management: As first contact for both our employees and guests you will know their needs before they do. Identify and address office process inefficiencies with innovative solutions that align with our strategic goals overseeing our office mail and phone, order office supplies and coordinate our other office locationsCultural & Feel Good Management: Assisting our HR Manager, you will play a key role in Cultural Management by fostering an office environment that encourages collaboration and camaraderie, making it more than just a workspace
Executive Assistant (gn) Arbeitgeber: POHA House
Kontaktperson:
POHA House HR Team
StudySmarter Bewerbungstipps 🤫
So bekommst du den Job: Executive Assistant (gn)
✨Tip Number 1
Familiarize yourself with the tools and software we use for document and data management. Being proficient in these systems will not only make you stand out but also show that you're ready to hit the ground running.
✨Tip Number 2
Demonstrate your ability to manage calendars and coordinate travel by sharing examples of how you've successfully handled similar tasks in the past. This will highlight your organizational skills and attention to detail.
✨Tip Number 3
Showcase your communication skills by preparing to discuss how you would facilitate effective communication between the CEO and business partners. Be ready to provide examples of how you've navigated language barriers or complex communications.
✨Tip Number 4
Highlight your experience in cultural management or team-building activities. We value a collaborative environment, so any initiatives you've led or participated in that foster teamwork will resonate well with us.
Diese Fähigkeiten machen dich zur top Bewerber*in für die Stelle: Executive Assistant (gn)
Tipps für deine Bewerbung 🫡
Understand the Role: Take the time to thoroughly read the job description for the Executive Assistant position. Understand the key responsibilities such as administrative support, communication, project coordination, and office management.
Tailor Your CV: Customize your CV to highlight relevant experience that aligns with the job requirements. Emphasize your skills in calendar management, communication in both English and German, and any previous project coordination experience.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and how your background makes you a perfect fit. Mention specific examples of how you've successfully managed calendars, coordinated events, or improved office processes in the past.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. Ensure that your communication is professional and reflects your attention to detail, which is crucial for an Executive Assistant.
Wie du dich auf ein Vorstellungsgespräch bei POHA House vorbereitest
✨Showcase Your Organizational Skills
As an Executive Assistant, your ability to manage calendars and coordinate travel is crucial. Be prepared to discuss specific examples of how you've successfully organized complex schedules or managed multiple tasks simultaneously.
✨Demonstrate Communication Proficiency
Since the role requires effective communication in both English and German, practice articulating your thoughts clearly in both languages. You might be asked to respond to questions in either language, so be ready to switch seamlessly.
✨Highlight Project Coordination Experience
Prepare to talk about your experience with project management. Discuss how you maintained timelines, prepared reports, and coordinated with various stakeholders. Providing concrete examples will help illustrate your capabilities.
✨Emphasize Cultural Fit
Cultural management is a key aspect of this role. Share your thoughts on fostering a collaborative work environment and any past experiences where you contributed to team morale or office culture.
