Executive Assistant to VP Engineering (all genders)

We are seeking a highly skilled and dynamic Personal Assistant to Vice President Customer Identity and Assortment to join our leadership team. This role supports our VP and their team in an organization dedicated to revolutionizing the European fashion, beauty, and lifestyle sectors through constant innovation. The ideal candidate will blend strategic insight with operational excellence, thriving in a fast-paced environment that spans multiple countries across continents. With over 100 full-time employees worldwide, your role is fundamental in driving the productivity and effectiveness of our VP and their team.

WHAT WE\’D LOVE YOU TO (AND LOVE DOING)

1. Support to VP: Enhance the VP\’s effectiveness by managing high-impact priorities, building and maintaining stakeholder relationships, and focusing on strategic objectives.
2. Calendar Management and Daily Support: Maintain an extensive and dynamic calendar, organize daily schedules, and provide comprehensive administrative support.
3. Travel Arrangement and Trip Planning: Manage complex logistics for international travel, ensuring seamless arrangements from transportation and accommodations to detailed agendas.
4. Event Ideation, Planning, and Organization: Develop and execute impactful events aligned with organizational goals, promoting team cohesion and stakeholder engagement.
5. Strengthen Leadership Team Connections: Facilitate robust connections within the VP’s direct staff and ensure alignment with the broader team’s goals and initiatives.

MINIMUM REQUIREMENTS

1. Minimum Bachelor’s degree in Business Administration, Management, or related fields; Master’s degree preferred.
2. Experience in executive support roles, particularly in supporting senior leadership in global, large-scale organizations.
3. Fluent in English; proficiency in additional languages such as Chinese is beneficial.
4. Prior experience in a technological, innovative environment.
5. Proven capability to create efficiencies for senior leadership.

KEY SKILLS:

1. Operational Excellence: Proven track record in calendar management, complex travel coordination, and meticulous event planning and execution.
2. Communication and Interpersonal Skills: Exceptional communication abilities with expertise in building relationships across various organizational levels.
3. Global Experience and Cultural Sensitivity: Experienced in managing operations across multiple continents with the flexibility to adapt to various cultural dynamics.
4. Proactive and Growth Oriented: Quick learner with a proactive approach to identifying improvements and preparing for evolving business needs.
5. Technical Proficiency: Well-versed in modern office and project management tools.
6. Reliable and Resilient: Thriving in ambiguity, navigating uncertainty with ease and bringing clarity to complex situations. Reliable and with attention to the details, possesses high degrees of integrity.

This role requires agility, independent thinking, strategic planning, high speed of execution and fostering strong, effective internal and external organizational networks.

INCLUSIVE BY DESIGN

At Zalando, our vision is to be inclusive by design. And this vision starts with our hiring – we do not discriminate on the basis of gender identity, sexual orientation, personal expression, ethnicity, religious belief, or disability status.

We want to provide you with a great candidate experience. Feel free to inform us of any accommodations you may need, so we can best support you throughout the hiring process.

Please note that all applications from this job page must be completed using the online form – we do not accept applications via e-mail. Once reviewed, our recruiters will contact applicants via an official Zalando email address (@zalando.de).

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