HR Payroll Representative (m/f/d) - Munich

Tiffany & Co… the name instills images of Beauty, Romance and the iconic Blue Box. It is a Symbol of Excellence. For more than 180 years, Tiffany has created a legacy of exquisite designs and romantic ideals. Tiffany & Co.’s rich heritage of celebrated artists, historic milestones and magnificent jewelry creates the foundation from which our employees build upon each day. Tiffany employees are passionate, kind and professionally committed. We hold ourselves and our co-workers to very high standards. We continually educate ourselves about new merchandise collections, cultures and the evolving luxury market. Our respect and love for the brand creates a workplace like no other. We expect our employees to deliver the Tiffany Experience to each and every customer and Tiffany is committed to creating an organization that recognizes and rewards excellence in service of this promise. For us, it is a dream to be associated with a company that is forever aligned with exquisite craftsmanship, timeless design and a dedicated commitment to corporate sustainability.

We are searching for an outgoing and self-motivated team member to support our Head Office Team with immediate effect as HR & Payroll Representative for our Northern Europe cluster.

The HR & Payroll Representative is responsible for administering payroll for Northern Europe permanent and temporary staff and completing all related reporting. Additionally, this position is responsible for all HR and benefits administration, and will serve as the first point of contact for all benefits related queries and advice. The HR & Payroll Representative will view his/her role from a Business Process Improvement lens, identifying areas for improvement, and recommending and implementing solutions related to company benefits, payroll, benefits admin, and reporting.

YOUR RESPONSIBILITIES

Payroll, Systems & HR Administration:

• Ensure all new hire paperwork, offer letters and employment contracts are completed in a timely manner.
• Provide HR data support for Payroll administration, Recruitment and all Generalist HR elements
• Ensure employee-related paperwork is completed accurately (e.g. Job Change Forms) and that HR files are maintained
• Input and update employee data on HCM for Client group, maintaining accuracy for monthly corporate reporting
• Provide HR reports as necessary (e.g. Monthly HR updates, Quarterly Exit Interview reports, and Organization Charts)
• Ad hoc co-ordination and administration/project support – e.g. seasonal project
• Provide HR data completed accurately to external payroll providers for payroll administration.
• Manage HR absenteeism data – completed accurately internally and to Third Payroll Company and Finance.
• Provide HR reports to HR Manager as necessary (e.g. Credit 360 including Headcount per Store, Quarterly Exit Interview reports, etc.)
• Provide necessary information for pension plan to new hires after probation time / inform AON about recent changes. Distribute documents to employees if necessary
• Liaise with external partnerships to provide optimal service, i.e. Fitness First

Resourcing – Provide effective and efficient recruitment support to HR Manager:

• Partner with HR Team in recruitment for open positions within client group. Support to identify creative sourcing methods, and assist with recruitment as necessary (identify, screen and support in interview candidates)
• Partner with Talent Acquisition Specialist to organize and coordinate recruitment process

General Reporting:

• Input and update HCM with employee data, including coordinating changes for re-organizations and new reporting activities e.g. Headcount reporting
• Working with HR IT to support process improvements and make recommendations
• Support with ad hoc reporting as required

YOUR QUALIFICATIONS

• Bachelor’s degree, qualification in Human Resources or Personnel Administration preferred
• Excellent knowledge of labor, compensation, tax legislation
• 2-3 years‘ experience in DACH, preferred also Czech in retail, service, or hospitality industry
• Experience using Oracle or similar HRIS is advantageous
• Superb attention to detail is essential
• Strong interpersonal, communication, follow-up, problem-solving & creative thinking skills
• Well organized; detail oriented; self-starter; calm demeanor (volume & timelines)
• Ability to work independently
• Ability to handle multiple tasks simultaneously
• Drive for achievement, flexible & adaptable with strong teamwork
• Ability to maintain strict confidentiality; diplomatic & discreet
• Proficient IT skills in MS Office
• Project coordination experience
• Native German and Business English. Any other language preferred

OUR BENEFITS

• Training and development opportunities within the world’s largest luxury group LVMH
• An interesting job within an exciting international luxury brand
• Great benefits like our retirement plan and life insurance
• Attractive employee discounts
• Welcome & onboarding training
• Centrally located with good transport connections

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