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- Aufgaben: Support the technical fleet team with admin tasks and document management.
- Arbeitgeber: Join Anglo-Eastern, a global leader in ship management with a family feel.
- Mitarbeitervorteile: Enjoy a dynamic work environment, mentorship, and competitive compensation.
- Warum dieser Job: Be part of a pioneering team shaping the maritime future while growing your career.
- Gewünschte Qualifikationen: High school diploma, good English communication skills, and shipping industry experience preferred.
- Andere Informationen: Immediate availability is highly preferred; we value passion and teamwork.
Das voraussichtliche Gehalt liegt zwischen 36000 - 60000 € pro Jahr.
About Anglo-Eastern
Are you interested in joining a global leader in ship management and an industry powerhouse with a family feel? Headquartered in the vibrant city of Hong Kong, we’ve been at the helm of the maritime industry for 50 years, with our comprehensive suite of services encompassing all aspects of ship management, crew management, cruise management and technical services across all vessel types and sizes. Our reach is truly worldwide, with a presence in over 29 locations across Asia-Pacific, Europe, and the Americas. At Anglo-Eastern, we’re more than just a service provider; we are innovators, problem-solvers, and pioneers, that are progressively setting the standard so that we can shape a better maritime future.
The Technical Department
The Technical Department is a vital department responsible for ensuring the smooth operation and maintenance of our diverse fleet of vessels. Our talented team plays a crucial role in upholding the highest standards of safety, reliability, and efficiency in maritime operations. We are committed to safeguarding the integrity and performance of our vessels, while optimizing their operational capabilities. We have built a culture that encourages collaboration, values individual contributions, and champions personal growth and development.
What You Will Do
You will provide technical and administrative support to the technical fleet team.
Responsibilities include but are not limited to:
- Maintain all filing systems as required by SMS
- Follow instructions and job requirements as directed by the Fleet Manager
- Maintain VM inspection record sheet up to date (including the ARA region port calls)
- Fleet wide e-mails data compilation & presentation to Fleet Manager
- Maintain personal document records of all VMs/FMs – such as Passport, IDs, Visa and keep a ready overview with expiry dates. Remind VMs/FMs for renewal of docs well in time (subject to GDPR compliance)
- Assist Vessel Manager in documentation, making reports, filing, etc.
- Handling of office documentations & ship’s mail
- Prepare expense claims for VM/FM in Concur
- Booking flights and applying for visa for VM/FM.
What We Are Looking For
- High school diploma
- Good communication skills in English is a must
- Experience in shipping related industry
- Good responsibility and well-organized
- Immediately available is highly preferred.
The ideal candidate will possess a solid foundation of the responsibilities/qualifications required in the role. In addition, they will exemplify Anglo-Eastern’s values, be a team player and exhibit passion for making a meaningful impact. The right behaviours can often outweigh a specific skill set or experience and we are committed to developing and providing the right training, coaching and experiences for candidates to be successful.
What We Offer
We aim to provide a dynamic, inclusive, and rewarding work environment where your ideas are valued, your professional growth is nurtured, and you are able to contribute to shaping the future of the maritime industry and keeping the world connected. This meaningful and rewarding role provides:
- A unique opportunity to work with a global company with a family feel, who is a recognised leader in ship management
- Development and mentorship to support your professional aspirations
- A culture of professional excellence, employee care, well-being and fun
- A competitive compensation and benefits package.
We believe in the potential of our team members and are dedicated to fostering careers, not just jobs. If the above energises you, we invite you to apply and join our team!
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Secretary Arbeitgeber: Anglo-Eastern
Kontaktperson:
Anglo-Eastern HR Team
StudySmarter Bewerbungstipps 🤫
So bekommst du den Job: Secretary
✨Tip Number 1
Familiarize yourself with the maritime industry and Anglo-Eastern's specific services. Understanding the nuances of ship management and technical operations will help you stand out during discussions.
✨Tip Number 2
Highlight your organizational skills and attention to detail in any conversations or networking opportunities. These traits are crucial for maintaining filing systems and managing documentation effectively.
✨Tip Number 3
Demonstrate your communication skills by engaging with current employees or industry professionals. This can provide insights into the company culture and expectations, which you can reference in your interactions.
✨Tip Number 4
Be proactive in showing your enthusiasm for the role. Whether through follow-up emails or during interviews, express your eagerness to contribute to the team and the maritime industry as a whole.
Diese Fähigkeiten machen dich zur top Bewerber*in für die Stelle: Secretary
Tipps für deine Bewerbung 🫡
Understand the Role: Take the time to thoroughly read the job description for the Secretary position at Anglo-Eastern. Understand the key responsibilities and required qualifications to tailor your application accordingly.
Highlight Relevant Experience: In your CV and cover letter, emphasize any previous experience in the shipping industry or similar administrative roles. Be specific about your responsibilities and achievements that align with the job requirements.
Showcase Communication Skills: Since good communication skills in English are a must, make sure to demonstrate this in your application. Use clear and concise language, and consider including examples of how you've effectively communicated in past roles.
Express Your Passion: In your cover letter, convey your enthusiasm for the maritime industry and your desire to contribute to Anglo-Eastern's mission. Share why you believe you would be a great fit for their team-oriented culture.
Wie du dich auf ein Vorstellungsgespräch bei Anglo-Eastern vorbereitest
✨Understand the Company Culture
Before your interview, take some time to research Anglo-Eastern's values and culture. They emphasize collaboration and personal growth, so be prepared to discuss how you align with these principles and how you can contribute to their team-oriented environment.
✨Showcase Your Organizational Skills
As a Secretary, being organized is key. Be ready to provide examples of how you've successfully managed filing systems or documentation in previous roles. Highlight any experience you have with maintaining records and ensuring timely renewals, as this will resonate well with the responsibilities outlined in the job description.
✨Communicate Clearly
Good communication skills in English are a must for this role. Practice articulating your thoughts clearly and concisely. During the interview, make sure to listen actively and respond thoughtfully to questions, demonstrating your ability to communicate effectively with team members and management.
✨Prepare for Technical Questions
Since the position involves providing technical support, be prepared to answer questions related to the shipping industry and any relevant technical knowledge you possess. Familiarize yourself with common terminology and processes in ship management to show that you are knowledgeable and ready to contribute from day one.
