Executive Assistant to CHRO (w/m/d)

Job-ID: 62987

Assistant to CHRO (w/m/d)

Responsibilities:

1. Strategic Support: Provide high-level strategic support to the CHRO, assisting with the development of HR initiatives, organizational strategy, and overall business objectives.
2. Project Management: Lead or support key HR projects, ensuring they are delivered on time, within scope, and within budget. Coordinate with cross-functional teams to drive HR-related initiatives.
3. Executive Communication: Draft presentations, reports, and internal communications for the CHRO. Ensure clear, concise, and timely communication across the HR department and with other senior executives.
4. Back Office Management: Oversee back-office functions, including scheduling, organizing meetings, and ensuring the smooth operation of administrative tasks related to the CHRO’s office. Assist with day-to-day administrative duties, including managing emails, handling correspondence, filing, and document management for the CHRO.
5. Travel and Expense Management: Coordinate and manage travel arrangements for the CHRO and senior HR team. Process travel expense reports, ensuring compliance.
6. Stakeholder Coordination: Act as a liaison between the CHRO, HR leadership team, and other senior executives. Facilitate the flow of information and ensure alignment on key priorities.
7. Meeting Management: Prepare materials for leadership meetings, attend key meetings, and ensure follow-up actions are tracked and completed. Provide insights and recommendations based on meeting outcomes.
8. Special Projects: Manage and coordinate special projects or initiatives as directed by the CHRO, which may include change management, talent management, organizational development, or HR technology implementations.

Qualifications:

1. Bachelor’s degree in Human Resources, Business Administration, or related field.
2. Previous experience in HR, management consulting, or a similar strategic role, with experience supporting senior executives.
3. Strong project management skills and the ability to manage multiple priorities in a fast-paced environment.
4. Analytical mindset with experience in HR data analysis and reporting.
5. High level of discretion and confidentiality.
6. Proficiency in HR tools (e.g., SuccessFactors) and MS Office (Word, Excel, PowerPoint).
7. Good knowledge of German and English, both written and spoken.

Skills:

• Strategic thinking and problem-solving.
• Strong organizational and time management skills.
• High emotional intelligence and interpersonal skills.
• Proactive and self-motivated.
• Ability to navigate complex situations and influence stakeholders.
• Detail-oriented with strong administrative and back-office management skills.

What we offer:

• An open and motivated team.
• Plenty of room for your own ideas and creative solutions.
• Challenging projects in an international environment with a wide range of development opportunities.
• Personal development opportunities in various areas as well as professional development.
• Flexible working hours and the option of mobile working.
• Structured onboarding for a pleasant and professional start.
• Competitive remuneration and additional benefits:
• Holiday pay and Christmas bonus.
• 30 days‘ holiday per calendar year.
• Company pension scheme as part of a direct insurance policy.
• Corporate benefits: discounts with well-known manufacturers and brands.
• Free parking spaces, job ticket/Germany ticket, good canteen, discounted membership of RSG Group gyms / Wellpass.
• Modern and ergonomic workstations.

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