Finde einen Job 
Finde eine Ausbildung 
Top Arbeitgeber 
Top Universitäten 
FĂĽr Unternehmen Auf einen Blick
- Aufgaben: Support the team with travel arrangements, office management, and onboarding new employees.
- Arbeitgeber: Join the creative powerhouse of Walt Disney Imagineering in Papenburg, Germany.
- Mitarbeitervorteile: Enjoy a dynamic work environment with opportunities for personal growth and team events.
- Warum dieser Job: Be the friendly face that helps new hires and keeps the office running smoothly.
- GewĂĽnschte Qualifikationen: Fluent in German and English with experience in administrative support and strong organizational skills.
- Andere Informationen: This role requires you to be onsite 5 days a week.
Das voraussichtliche Gehalt liegt zwischen 36000 - 60000 € pro Jahr.
Provide support to the Walt Disney Imagineering site office team and Executives through guidance on processes in the daily site office routine, resolving challenges, and supporting business and travel processes as required.
This role will require you to be onsite 5 days a week in Papenburg, Germany.
Responsibilities:
On any given day, you might:
- Create a multi-city travel itinerary, taking into account things like time zones and traffic; arrange transportation and accommodation; communicate and inform Cast about the status of their travel experience and support the team with travel expenses
- Make an inventory of the office supplies, then devise a more efficient way to keep things in stock
- Schedule conference rooms, meetings and video chats
- Support the site office team by managing the office and completing secretarial tasks.
- Provide on-site team support with day-to-day questions
- Assist with onboarding new employees – you’ll be the “friendly face” that newbies count on to answer all their questions
- Provide translation of documents/letters
- Maintain databases (organization charts, distribution lists etc.)
- Prepare professional PowerPoint presentations for management and the team
- Proactively resolve problems and pitch in to help
- Plan events like service anniversary recognition celebrations, lunch-and-learns and team-building activities
- Arrange transportation and accommodation with our internal and external partners, such as global mobility and port agent for the team
- Support the Global Mobility Team and partner with the Port Agent in the travel and relocation process on:
- Housing Identification & Walks
- Housing Documentation
- Accommodation Assignment and Rotation Management (Cleaning schedule, Key Delivery)
- Car Assignment and Delivery, Managing of Parking Passes
Desired Qualifications:
- Fluent in German and English
- Professional experience as a Secretary/Assistant or Administrative Support
- Flexibility, organizational skills and proactive approach
- Ability to multi-task and prioritize deadlines and deliverables
- Very strong organizational skills
- A calm head and steady hand to deal with the unexpected
#J-18808-Ljbffr
Administrative Coordinator (m/f/d) Arbeitgeber: Walt Disney Imagineering
Kontaktperson:
Walt Disney Imagineering HR Team
StudySmarter Bewerbungstipps 🤫
So bekommst du den Job: Administrative Coordinator (m/f/d)
✨Tip Number 1
Familiarize yourself with the specific processes and tools used in administrative roles, especially those related to travel arrangements and office management. This knowledge will help you stand out during interviews as someone who is already prepared for the role.
✨Tip Number 2
Network with current or former employees of Walt Disney Imagineering to gain insights into the company culture and expectations. This can provide you with valuable information that you can use to tailor your approach when applying.
✨Tip Number 3
Demonstrate your organizational skills by preparing a mock travel itinerary or office supply inventory. Presenting this during an interview can showcase your proactive approach and ability to handle the responsibilities of the role.
✨Tip Number 4
Highlight your bilingual abilities in German and English during conversations with recruiters. Being fluent in both languages is a significant asset for this position, so make sure to emphasize it in discussions.
Diese Fähigkeiten machen dich zur top Bewerber*in für die Stelle: Administrative Coordinator (m/f/d)
Tipps für deine Bewerbung 🫡
Understand the Role: Make sure to thoroughly read the job description for the Administrative Coordinator position. Understand the key responsibilities and desired qualifications, as this will help you tailor your application.
Highlight Relevant Experience: In your CV and cover letter, emphasize any previous experience in administrative support or as a secretary/assistant. Provide specific examples of how you've successfully managed tasks similar to those listed in the job description.
Showcase Language Skills: Since fluency in both German and English is required, make sure to highlight your language proficiency clearly in your application. If you have any certifications or relevant experiences, include them.
Personalize Your Cover Letter: Write a personalized cover letter that reflects your enthusiasm for the role and the company. Mention why you want to work at Walt Disney Imagineering and how your skills align with their needs.
Wie du dich auf ein Vorstellungsgespräch bei Walt Disney Imagineering vorbereitest
✨Showcase Your Organizational Skills
Since the role requires strong organizational skills, be prepared to discuss specific examples from your past experiences where you successfully managed multiple tasks or projects. Highlight how you prioritized deadlines and ensured everything ran smoothly.
✨Demonstrate Flexibility and Proactivity
The job description emphasizes flexibility and a proactive approach. Share instances where you adapted to unexpected changes or took the initiative to solve problems before they escalated. This will show that you can handle the dynamic environment of the site office.
✨Prepare for Travel Coordination Questions
Given the travel coordination aspect of the role, be ready to answer questions about how you would create travel itineraries, manage accommodations, and communicate with team members about their travel experiences. Consider discussing any relevant tools or software you have used in the past.
✨Emphasize Your Communication Skills
As you'll be the 'friendly face' for new employees and need to provide translations, it's crucial to highlight your communication skills in both German and English. Prepare to discuss how you've effectively communicated with diverse teams and supported onboarding processes in previous roles.
