Event Coordinator

Overview

Take the next step in your career with Colliers Engineering & Design as an Event Travel Coordinator! Join us and play a pivotal role in shaping the future of our Events Team in our Holmdel, NJ office.

Are you a creative, detail-oriented individual with a passion for organizing memorable events? We’re looking for a dynamic Events Coordinator to join our team! In this role, you’ll be the driving force behind planning, coordinating, and executing a wide range of events that leave a lasting impact.

This isn’t just another event planning position – it’s an exciting chance to be part of a collaborative team where your creativity and organizational skills can truly shine. We offer a supportive and engaging work environment where you can grow your career while making a real impact.

Ready to bring your passion for events to the next level? Apply today and join us in creating unforgettable experiences!

Responsibilities

1. Provide front-line customer service to employees who are attending corporate events, conferences and trainings, responding to travel related inquiries related to events, interpret travel policies and procedures, and assist with issue resolution.
2. Respond to questions concerning online booking tool issues and provide information to resolve problems; provide online booking tool Administrator support; update and maintain online booking tool database with current employee data, cost centers, and locations.
3. Register employees for external training programs in accordance with company guidelines.
4. Arrange meeting logistics including meeting rooms, guest arrivals, departures, and accommodations.
5. Coordination and tracking of Credit Card Authorizations for employee hotel accommodations.
6. Travel to support corporate events or meetings, as well as pre-event site exploration visits.
7. Collaborate with management and employees on the development and related training needs.
8. Assist with employee Event Requests (includes networking events, organizational meetings, seminars, conferences, sponsorships, ads, etc.).
9. Assist with credit card receipts for monthly credit card statements.
10. Maintain various departmental tracking spreadsheets.
11. Perform other duties as assigned.

Qualifications

• 1-3 years of experience in airline or travel agency industry, corporate travel or a closely related administrative position.
• Must possess good work habits and a strong work ethic.
• Must be able to comprehend and communicate accurately, clearly and concisely in English.
• Administrative Assistance experience a plus.
• Able to work with a team and also independently.
• Able to navigate proficiently on the internet.
• Program/Project Execution experience.
• Corporate Travel Experience required.
• Must be highly knowledgeable of and have experience with online booking tools, preferably Concur Travel.
• Must be highly organized.
• Experience with Conferma Pay (Virtual Pay Card) is a plus.
• Possess tactful, persuasive telephone techniques and is able to convey written information clearly and concisely.
• Demonstrate strong interpersonal skills and professionalism.
• Ability to multitask in a fast paced highly interactive work environment.
• Ability to interpret and clearly communicate travel policies and procedures.
• Ability to react and perform in a highly visible and occasional stressful environment.
• Capable of handling a heavy volume of work and performs effectively and efficiently under deadlines and with interruptions.
• Ability to travel infrequently.
• Proficient with business software applications and accurate data input.
• Strong proficiency with Excel and proficiency with Microsoft Office programs; strong analytical ability and attention to detail.
• Ability to read, write, and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.

What We Offer

At Colliers Engineering & Design, our people are our most important resource. That’s why we are committed to providing all our employees with a safe, comfortable work environment, potential for career advancement, and the ability to impact society through their projects as well as Company sponsored activities.

This dedication begins with supporting a work life balance through a generous compensation package that includes: company paid medical, dental, and vision coverage; paid pregnancy disability leave; short- and long-term disability insurance; life insurance; a company-matched 401(k)/Roth; paid time off that includes parental and military leave; employee referral and professional license bonuses and a straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week.

We have also created an internal culture that provides the resources and technology needed to encourage personal and professional growth opportunities through reimbursement for education; a free in-house resource for hundreds of educational and self-enrichment courses; mentorship program; wellness program; Women’s Organization and ongoing philanthropic opportunities.

Apply today to learn how you can join our team of professionals, so we can help you Accelerate Your Success !

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