Payroll Officer

We are Europe’s flagship research laboratory for the life sciences – an intergovernmental organisation performing scientific research in disciplines including molecular biology, physics, chemistry and computer science. We are an international, innovative and interdisciplinary laboratory with approx. 2 000 employees from many nations, operating across six sites, in Heidelberg (HQ), Barcelona, Hinxton near Cambridge, Hamburg, Grenoble and Rome.

We are looking for a payroll specialist to join us at the European Molecular Biology Laboratory in Heidelberg, Germany.

In this role, you will be part of the EMBL Finance Team, working closely with the HR department as well as the ERP team. This role is a support / back up position to the Payroll Manager in the course of a changeover of the ERP system.

Your role

Payroll

1. Execution of pre-payroll, payroll and post-payroll activity covering German, UK, Italian, French and Spanish.
2. This includes posting salaries, providing the bank file, preparing the payslips, the month end consolidation and troubleshooting.
3. Execution of monthly end of contract.
4. Contact person for payroll related problems.
5. Liaison with management and external bodies on matters relating specifically to payroll.
6. Performing of annual salary statements for Germany, UK, Italy, France and Spain.
7. Updating salary rates, allowances and all other payroll-related data in the SAP Development system and associated files on a yearly basis.
8. Calculation and updating of internal.
9. Maintain payroll reference manual.
10. Reconciliation of monthly General Ledger salary.

Social Security

1. Updating SAP for changes in EMBL’s internal social security and insurance schemes: pension, health insurance, unemployment.
2. Updating SAP for changes in German, UK and French social security.

Timesheets

1. Management of the entire timesheet process at EMBL, including control and posting of the monthly timesheet bookings and key contact person for all Finance timesheet related issues.

Other duties

1. Running future cost planning tool on a by-weekly basis and updating Inflation rates on a quarterly basis.
2. Close cooperation with external consultants regarding payroll and timesheets.
3. Supporting activities during the introduction of the new ERP system for the areas including payroll, timesheets and future cost planning tool.

Reporting and Project Work

1. Establishment and management of the plan for the optimisation of payroll processes (to ensure elimination of paper based system and duplication of data handing as far as is possible).
2. Preparation of ad hoc reports as required.
3. Support of financial projects on an ad-hoc basis.

You have

1. Relevant education to university level and/or demonstrated equivalent qualification.
2. Comprehensive proven knowledge of SAP payroll module, in particular for Germany.
3. Demonstrated payroll management experience.
4. Ability to understand and apply internal rules and regulations, plus external national guidelines into compliant pay.
5. Demonstrated organisational ability and success in meeting deadlines and multi-tasking.
6. Ability to create, review and supply policies.
7. Problem solving, numerical and analytical skills.
8. Good interpersonal skills incl. strong client oriented attitude.
9. Excellent written and spoken English and German communication skills.
10. Ability to work flexibly and in a multi-national environment.

You may also have

1. Experience with the French and British SAP payroll versions is a major advantage.
2. Previous experience in a similar environment is advantageous.
3. Knowledge of French is also an advantage.

Contract length: 3 years (project related)
Salary: Grade 4 or 5; depending on qualifications and experience.

Why join us

Do something meaningful

At EMBL-EBI you can apply your talent and passion to accelerate science and tackle some of humankind’s greatest challenges. EMBL-EBI, part of the European Molecular Biology Laboratory, is a worldwide leader in the storage, analysis and dissemination of large biological datasets. We provide the global research community with access to publicly available databases and tools which are crucial for the advancement of healthcare, food security, and biodiversity.

Join a culture of innovation

We are located on the Wellcome Genome Campus, alongside other prominent research and biotech organisations, and surrounded by beautiful Cambridgeshire countryside. This is a highly collaborative and inclusive community where our employees enjoy a relaxed atmosphere. We are committed to ensuring our employees feel valued, supported and empowered to reach their professional potential.

Enjoy Lots Of Benefits

1. Financial incentives: Monthly family, child and non-resident allowances, annual salary review, pension scheme, death benefit, long-term care, accident-at-work and unemployment insurances.
2. Flexible working arrangements – including hybrid working patterns.
3. Private medical insurance for you and your immediate family (including all prescriptions and generous dental & optical cover).
4. Generous time off: 30 days annual leave per year, in addition to public holidays.
5. Relocation package including installation grant (if required).
6. Campus life: Free shuttle bus to and from work, on-site library, subsidised on-site gym and cafeteria, casual dress code, extensive sports and social club activities (on campus and remotely).
7. Family benefits: On-site nursery, 10 days of child sick leave, generous parental leave, holiday clubs on campus and monthly family and child allowances.
8. Benefits for non-UK residents: Visa exemption, education grant for private schooling, financial support to travel back to your home country every second year and a monthly non-resident allowance.

What else you need to know

1. International applicants: We recruit internationally and successful candidates are offered visa exemptions. Please take a look at our International Applicants page for further information.
2. EMBL is a signatory of DORA. Find out how we apply DORA principles to our recruitment and performance assessment processes here.
3. Diversity and inclusion: At EMBL, we strongly believe that inclusive and diverse teams benefit from higher levels of innovation and creative thought. We encourage applications from women, LGBTQ+ & individuals from all nationalities.
4. How to apply: To apply please submit a cover letter and a CV through our online system. We aim to provide a response within two weeks after the closing date.

Closing Date: 19/03/2025
Karrierestufe: Management
Tätigkeitsbereich: Personalwesen #J-18808-Ljbffr