Legal and HR Administrative Specialist

Are you looking for a new opportunity to take your career to a higher orbit? To discover from the inside unique domains like Space, Science or Cybersecurity? To join an international group with a successful track record in delivering Top-Tier Engineering services? A job adapted to your career ambitions and in which you could have a meaningful impact on exciting projects for the years to come?

We are looking for a Legal and HR Administrative Specialist to join our HR team based in Wavre, Belgium.

In this role, you will be responsible for handling legal documents and administrative tasks related to employment contracts, freelancer agreements, addendums, and other key documentation across multiple countries. You will ensure compliance with local employment laws and company policies, oversee document management, and support HR-related projects.

Tasks and activities

The scope of work will include:

• Contract management: responsible for the overall contract signature process, including preparing contract folders, drafting contracts (employee, freelancer, addendums, CCNs, internships), verifying information, obtaining signatures, and addressing candidate inquiries.
• Follow-up and compliance: maintaining up-to-date Contract Follow-up File and Bonus File, ensuring accuracy and real-time updates.
• Onboarding follow-up: sending onboarding checklists to managers after onboarding tasks are completed and tracking probation periods of all new employees.
• Employee administrative support: drafting and sending training agreements, employment certificates, car policies, and other relevant employee documents.
• Document management: maintain organized and up-to-date document drives, categorize and file documents, and manage HR templates for employment contracts, addendums, and freelancer agreements.
• Legal compliance: ensuring all contracts and legal documents comply with local labor laws and company policies.
• Supporting HR projects & initiatives.

Skills and experience

The following skills and experience are mandatory:

• Bachelor’s degree in Administration, Law, or a related field, or equivalent work experience.
• 2 to 5 years of experience in a complex administrative role.
• Strong knowledge of legal requirements related to employment contracts and documentation.
• Excellent proficiency in database applications, ERP systems, and spreadsheets for reporting.
• Strong organizational skills and proficiency in document management.
• Effective communication skills across all levels, engaging both internal and external stakeholders.
• Keen attention to detail to ensure accuracy in contracts and legal documents.
• Strong problem-solving skills to address and resolve contract-related inquiries efficiently.
• Ability to collaborate seamlessly across various departments.
• High level of confidentiality and professionalism in handling sensitive legal documents.
• Proactive mindset, anticipating needs and ensuring timely completion of tasks.
• Desire to work both autonomously and as part of a team, in an international multicultural environment.
• Solution-oriented mindset, with customer-focused communication skills.
• Fluent in English and French or Dutch, both written and spoken.

Why should you apply?

• You will have the opportunity to work within leading space organisations across Europe.
• We encourage everyone to think outside the box and to push the boundaries of traditional knowledge. This role is an opportunity to join a forward-thinking company and allows for a deeper understanding of the industry.
• To be part of a company that values integrity, inspiration, care, and collaboration.
• Benefits include: competitive remuneration packages; unique career opportunities, including working in other countries; access to training and development programmes; flexible relocation support.

We welcome applications from people with disabilities, members of ethnic minorities, all genders, LGBTQ+ individuals, and ex-service personnel.

Apply now – Legal and HR Administrative Specialist

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