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- Aufgaben: Support the Director and manage reception duties in a vibrant international school.
- Arbeitgeber: Join the International School of Stuttgart, a diverse and accredited IB World School.
- Mitarbeitervorteile: Enjoy a supportive work environment with professional development opportunities.
- Warum dieser Job: Be part of a multicultural team making a difference in students' lives.
- Gewünschte Qualifikationen: Fluent in English and German with 5 years of relevant experience required.
- Andere Informationen: Position starts in April 2025; flexible hours may be needed.
Das voraussichtliche Gehalt liegt zwischen 36000 - 60000 € pro Jahr.
The International School of Stuttgart e.V. is a non-profit Kindergarten through 12th grade, NEASC accredited, IB World School offering an international curriculum to a student body of about 850 from over 40 nations. Among its strengths are its student-centred and holistic approach to learning and its commitment to professional development and emphasis on student pastoral care.
ISS is looking to hire a qualified
Receptionist/Assistant to the Director
Starting in April 2025. This Position is initially for two years.
Responsibilities as a Receptionist:
- Administrative support
- Student attendance
- Support Calendar and Event personnel with bookings and Calendar of Events updates
- Assisting annual Photo Day
- General School Office duties
Responsibilities as an Assistant to the Director:
- Organize Director\’s daily schedule & scheduling appointments
- Assist Director in German and English communication
- Maintain stocks of school stationery for Director
- Send emails and letters to parents on behalf of Director
- Be present to greet and welcome Director\’s visitors
- Keep coffee area clean & supplied with fresh cups/glasses shared with receptionists
- Organize Director\’s travels
- Organize Directors\’s reimbursements
- Prepare and support Leadership Team meetings and Professional Development events
- Further secretarial tasks as instructed by the Director
- Support Executive Director ECIS (Educational Collaborative for International Schools)
Successful candidates should
- Have at least a business administration training with a minimum of 5 years of work experience in a similar position
- Speak and write English and German fluently
- Have excellent Microsoft 365 skills
- Have a friendly and service-oriented attitude
- Possess keen attention to detail and the ability to maintain confidentiality at all times
- Be extremely reliable and thorough
- Be flexible with working hours and if required be able to work evenings and weekends
- Have excellent communication and organizational skills
- Enjoy working in a multicultural work environment
- Have up-to-date knowledge of relevant legislation and guidance in relation to working with, and the protection of children and young people
- Display commitment to the protection and safeguarding of children and young people
- Value and respect the views and needs of children and young people
Benefits
Please visit our Benefits Page to learn more about our Benefits at ISS.
Additional Information
Applications, in English please, should be submitted via our job portal. Applications will be handled with discretion.
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WS Receptionist/Assistant to the Director Arbeitgeber: Issev
Kontaktperson:
Issev HR Team
StudySmarter Bewerbungstipps 🤫
So bekommst du den Job: WS Receptionist/Assistant to the Director
✨Tip Number 1
Familiarize yourself with the International School of Stuttgart's values and mission. Understanding their student-centered approach and commitment to professional development will help you align your responses during the interview.
✨Tip Number 2
Highlight your experience in administrative support and your ability to manage schedules effectively. Be prepared to discuss specific examples of how you've organized appointments or events in previous roles.
✨Tip Number 3
Since the role requires fluency in both English and German, practice your language skills. You might be asked to demonstrate your communication abilities during the interview, so be ready to switch between languages seamlessly.
✨Tip Number 4
Showcase your familiarity with Microsoft 365 tools. Be prepared to discuss how you've used these tools in past positions to enhance productivity and organization, as this is crucial for the role.
Diese Fähigkeiten machen dich zur top Bewerber*in für die Stelle: WS Receptionist/Assistant to the Director
Tipps für deine Bewerbung 🫡
Understand the Role: Take the time to thoroughly read the job description for the Receptionist/Assistant to the Director position. Understand the responsibilities and required qualifications to tailor your application accordingly.
Highlight Relevant Experience: In your CV and cover letter, emphasize your business administration training and any relevant work experience. Make sure to mention your fluency in both English and German, as well as your Microsoft 365 skills.
Showcase Your Skills: Demonstrate your excellent communication and organizational skills in your application. Provide examples of how you've maintained confidentiality and supported a multicultural environment in previous roles.
Craft a Strong Cover Letter: Write a personalized cover letter that reflects your enthusiasm for the position and the International School of Stuttgart. Mention your commitment to the protection and safeguarding of children and young people, as this is a key aspect of the role.
Wie du dich auf ein Vorstellungsgespräch bei Issev vorbereitest
✨Showcase Your Bilingual Skills
Since the role requires fluency in both English and German, be prepared to demonstrate your language skills during the interview. You might be asked to switch between languages or respond to questions in both, so practice speaking about your experiences in both languages.
✨Highlight Your Organizational Skills
The position involves managing schedules and organizing events. Be ready to discuss specific examples from your past work where you successfully managed multiple tasks or organized events. This will show your potential employer that you can handle the responsibilities of the role.
✨Emphasize Your Service-Oriented Attitude
As a receptionist and assistant, having a friendly and service-oriented attitude is crucial. Prepare to share instances where you provided excellent customer service or went above and beyond to assist others, especially in a multicultural environment.
✨Demonstrate Attention to Detail
Attention to detail is key in this role. Be ready to discuss how you ensure accuracy in your work, whether it's managing schedules, handling correspondence, or maintaining supplies. Providing concrete examples will help illustrate your thoroughness.
