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- Aufgaben: Manage daily office operations, support staff, and coordinate events.
- Arbeitgeber: Join arena, a leading brand for swimmers and water enthusiasts, known for innovation and Italian design.
- Mitarbeitervorteile: Enjoy a part-time role with flexible hours in a dynamic work environment.
- Warum dieser Job: Be part of a passionate team that values performance, style, and a healthy lifestyle.
- Gewünschte Qualifikationen: Strong organizational skills, excellent communication, and proficiency in MS Office required.
- Andere Informationen: Located in Munich, this role offers a chance to grow in a diverse workplace.
_arena is the global top of mind brand for swimmers and all who wish to stay active and fit in and by the water. Born of our passion for sports, our innovation, and Italian design, every last detail of our products is conceived to offer the most rewarding user experience in terms of performance, style, comfort and fit, in and by the water.
As the Office Manager of our German Branch, you will be responsible for overseeing the daily operations of the office, managing administrative tasks, and providing essential support to staff across various departments. The ideal candidate will be a self-starter with strong organizational skills, excellent communication abilities, and a knack for multitasking.
Aufgaben
- Office Operations: Ensure the efficient and smooth day-to-day functioning of the office, including managing office supplies, facilities, and equipment. Handling incoming mail, as well as mail distribution and dispatch.
- Administrative Support: Provide administrative support to the team, including calendar management and meeting coordination.
- Accounting & General Service: Oversee basic accounting functions such as checking invoices from the different providers and monitoring rents and car leasing.
- Event and Meeting Preparation: Assist in the planning, organization, and follow-up of internal and external events that take place in the office.
- HR Support: Assist HR coordinator on safety training and related procedures and coordinating onboarding for new hires.
- General Office Maintenance: Liaise with vendors and service providers to ensure a safe, productive, and well-maintained office environment.
Qualifikation
- Strong organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines.
- Excellent communication skills.
- Proficiency in MS Office.
- Basic understanding of accounting principles and experience managing office budgets is a plus.
- High level of professionalism, discretion, and attention to detail.
- Ability to work both independently and as part of a team.
- Excellent in German and English both written and verbal.
We are an equal opportunity employer and value diversity. All employment is decided on the basis of qualifications, merit and business need.
Workplace: München (Germany).
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Office Manager Part-time 20 h/w (m/w/d) Arbeitgeber: Arena
Kontaktperson:
Arena HR Team
StudySmarter Bewerbungstipps 🤫
So bekommst du den Job: Office Manager Part-time 20 h/w (m/w/d)
✨Tip Number 1
Finde heraus, welche spezifischen Software-Tools und Systeme in der Büroverwaltung bei arena verwendet werden. Wenn du dich mit diesen Tools auskennst, kannst du deine Eignung für die Position unter Beweis stellen.
✨Tip Number 2
Netzwerke mit aktuellen oder ehemaligen Mitarbeitern von arena, um Einblicke in die Unternehmenskultur und die Erwartungen an die Rolle des Office Managers zu erhalten. Dies kann dir helfen, dich besser auf das Vorstellungsgespräch vorzubereiten.
✨Tip Number 3
Bereite dich darauf vor, Beispiele für deine organisatorischen Fähigkeiten und Multitasking-Fähigkeiten zu teilen. Überlege dir konkrete Situationen, in denen du diese Fähigkeiten erfolgreich eingesetzt hast.
✨Tip Number 4
Informiere dich über die neuesten Trends im Bereich Büroorganisation und Verwaltung. Zeige dein Interesse an kontinuierlicher Verbesserung und Innovation, was gut zur Philosophie von arena passt.
Diese Fähigkeiten machen dich zur top Bewerber*in für die Stelle: Office Manager Part-time 20 h/w (m/w/d)
Tipps für deine Bewerbung 🫡
Understand the Role: Make sure to thoroughly read the job description for the Office Manager position. Highlight key responsibilities and qualifications that resonate with your experience.
Tailor Your CV: Customize your CV to reflect the skills and experiences that align with the requirements of the role. Emphasize your organizational skills, multitasking abilities, and any relevant administrative experience.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for the brand and your understanding of the office management role. Mention specific examples of how you have successfully managed similar tasks in the past.
Proofread Your Application: Before submitting, carefully proofread your application materials. Ensure there are no spelling or grammatical errors, and that your documents are formatted professionally.
Wie du dich auf ein Vorstellungsgespräch bei Arena vorbereitest
✨Show Your Organizational Skills
As an Office Manager, strong organizational skills are crucial. Be prepared to discuss specific examples of how you've successfully managed multiple tasks or projects in the past. Highlight your ability to prioritize and meet deadlines.
✨Demonstrate Communication Abilities
Excellent communication is key for this role. Practice articulating your thoughts clearly and concisely. You might be asked to explain how you would handle communication between different departments, so think of scenarios where you've facilitated effective communication.
✨Familiarize Yourself with Basic Accounting Principles
Since the role involves overseeing basic accounting functions, brush up on your understanding of accounting principles. Be ready to discuss any relevant experience you have with managing budgets or handling invoices.
✨Prepare for Team Collaboration Questions
This position requires both independent work and teamwork. Prepare examples that showcase your ability to work well in a team setting, as well as instances where you've taken initiative on your own. Highlight your adaptability and willingness to support colleagues.
