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- Aufgaben: Support the College of Health and Human Services with administrative tasks and manage the Occupational Therapy program.
- Arbeitgeber: Join Northern Kentucky University, a diverse and inclusive institution committed to excellence in education.
- Mitarbeitervorteile: Enjoy a regular work schedule, competitive pay, and opportunities for professional growth.
- Warum dieser Job: Be part of a rapidly growing college and make a real impact on students' academic journeys.
- Gewünschte Qualifikationen: Bachelor's degree and two years of related experience required; proficiency in MS Office is a must.
- Andere Informationen: Candidates must pass a pre-employment criminal background check.
Das voraussichtliche Gehalt liegt zwischen 39000 - 54000 € pro Jahr.
Position Information
Working Title: Academic Coordinator
Department: College of Health and Human Services
Position Number: 30022476
Position Status: Regular
Work Schedule: 37.5 Hour Work Week, 8:15 am - 4:30 pm M-F
Months per Year: 12
Commitment to Inclusive Excellence
Northern Kentucky University embraces inclusiveness, equity, and global awareness in all dimensions of our work and seeks excellence through diversity among our students, administrators, faculty, and staff. Application by members of diverse groups is encouraged. We are an Equal Opportunity/Equal Access/Affirmative Action institution.
Purpose of Position
This position provides administrative support for the College of Health and Human Services (CHHS) and is primary administrative support to the Occupational Therapy Program. It will provide administrative support for Dean, Associate Dean, and Assistant Dean. This position will also provide primary administrative support for the Occupational Therapy program as required by the OT accrediting body. The dramatic growth in the College of Health & Human Services, especially in the accelerated online programs, is driving the need to scale the college infrastructure to meet and sustain the academic demands accompanying this growth. This position is a vital component to making the College of Health & Human Services operate efficiently and effectively.
Primary Responsibilities
- Provide administrative support to College of Health & Human Services for new-hire process, faculty credentialing, and personnel documentation/processes, including professional communication with new employees.
- Provide primary administrative support to the Occupational Therapy (OT) program (25% of total work effort/responsibility).
- Facilitate/support college academic coordinators in processing pay & other personnel action requests (PARs).
- Support CHHS business office with maintaining faculty data.
- Oversight of confidential college, department, student, and faculty files.
- Support college business office and school staff in processing employee separations and related paperwork/electronic inputs generated by school academic coordinators.
- Run labor distribution reports for college check/balances on part-time faculty compensation.
- Manage time keeping and needed approvals from Associate Dean.
- Administrative support of financial management, bill pay, and reporting functions for the CHHS Office of the Dean.
- Support and assist CHHS staff with purchasing supplies and reconciling procurement credit cards (ProCards).
- Backup resource/support for CHHS Academic Coordinators for bill payment, purchase requisitions, budget transfers, revenue transfers, vendor setup, revenue collection & bursar deposits, account reconciliation, and other related financial administration duties.
- Time administration for CHHS.
- Proficient or willingness to train on university systems including SAP and other college systems.
- Oversight (including annual reconciliations, tagging, and upgrade/replacement processes) of CHHS equipment/furniture/computer inventory.
Qualifications
- Bachelor's degree plus two years of related experience required.
- General business and computer skills, with proficiency in MS Office Suite (especially Excel).
- SAP experience is helpful, but not mandatory.
- Excellent time management, interpersonal and communication skills, as well as the ability to adapt to change quickly.
- Skilled with data and a keen attention to detail; high degree of accuracy.
- Ability to collaborate with the college business office.
Please attach a list of your reference names and their contact information in the applicant documents section of the application. Any candidate who is offered this position will be required to go through a pre-employment criminal background check as mandated by state law.
Minimum Education
Bachelor's Degree
Preferred Education
Bachelor's Degree
Minimum Experience
2 years
Salary
$19.04/hr minimum
Pay Grade
S68
Posting Detail Information
- Requisition Number: 2023S1918
- Job Open Date: 09/20/2023
- Job Close Date: Open Until Filled
- Quick Link: https://jobs.nku.edu/postings/13338
Academic Coordinator Arbeitgeber: Northern Kentucky University
Kontaktperson:
Northern Kentucky University HR Team
StudySmarter Bewerbungstipps 🤫
So bekommst du den Job: Academic Coordinator
✨Tip Number 1
Familiarize yourself with the College of Health and Human Services at Northern Kentucky University. Understanding their mission, values, and recent developments will help you align your conversation during the interview with their goals.
✨Tip Number 2
Network with current or former employees of the College of Health and Human Services. They can provide valuable insights into the work culture and expectations, which can be beneficial for your application and interview.
✨Tip Number 3
Highlight your organizational and time management skills in any discussions or interviews. Given the administrative nature of the role, demonstrating your ability to manage multiple tasks efficiently will set you apart.
✨Tip Number 4
Be prepared to discuss your experience with data management and financial administration. Since the position involves oversight of budgets and procurement processes, showcasing relevant experiences will strengthen your candidacy.
Diese Fähigkeiten machen dich zur top Bewerber*in für die Stelle: Academic Coordinator
Tipps für deine Bewerbung 🫡
Understand the Role: Take the time to thoroughly read the job description for the Academic Coordinator position. Understand the responsibilities and qualifications required, and think about how your experience aligns with these requirements.
Tailor Your Cover Letter: Craft a personalized cover letter that highlights your relevant experience and skills. Make sure to address how you can contribute to the College of Health and Human Services and support the Occupational Therapy Program specifically.
Highlight Relevant Experience: In your resume, emphasize your administrative support experience, especially in educational settings. Include specific examples of your proficiency in MS Office Suite and any experience with SAP, as well as your ability to manage time effectively.
Prepare References: Gather a list of references who can speak to your qualifications and work ethic. Ensure you have their contact information ready to attach in the application documents section, as this is a requirement for the application.
Wie du dich auf ein Vorstellungsgespräch bei Northern Kentucky University vorbereitest
✨Show Your Organizational Skills
As an Academic Coordinator, you'll need to demonstrate strong organizational abilities. Be prepared to discuss specific examples of how you've managed multiple tasks or projects simultaneously in your previous roles.
✨Highlight Your Communication Skills
Effective communication is key in this role. Share instances where you successfully communicated with diverse groups, whether it's faculty, students, or administrative staff. This will showcase your interpersonal skills.
✨Familiarize Yourself with Relevant Software
While SAP experience is helpful but not mandatory, showing a willingness to learn and adapt to new systems can set you apart. Mention any relevant software you've used and express your eagerness to get up to speed with university systems.
✨Emphasize Attention to Detail
Given the nature of the role, attention to detail is crucial. Prepare to discuss how you've ensured accuracy in your work, especially when handling sensitive information or financial data.
