Executive Assistant - Maternity Cover

Are you a highly organised and proactive professional looking to excel in a fast-paced, global environment? We are seeking an Executive Team Secretary to join our prestigious customer within their Investment Banking Division. The role will be a contract to cover maternity leave for 12 – 18 months but may lead to other opportunities.

In this role, you will:

1. Schedule and manage meetings across multiple time zones for senior leaders.
2. Oversee and maintain senior team members\‘ business schedules, CRM systems, and electronic diaries.
3. Coordinate complex domestic and international travel, including flights, hotels, car rentals, visa applications, and other travel needs.
4. Process detailed expense reports and vendor invoices through Smaart and Concur while maintaining accurate records.
5. Manage internal and external communication, including answering calls and setting up conference/video calls.
6. Organise and maintain filing systems, ensuring easy access to key information.
7. Provide absence cover and assist during peak workload periods to ensure seamless team operations.

What We\’re Looking For:

1. Strong experience in a senior administrative or secretarial role, ideally from a corporate banking or financial services setting.
2. Excellent time management and organisational skills with the ability to multitask and prioritise effectively.
3. Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and experience with CRM systems.
4. Strong communication skills and a professional, client-focused attitude.
5. Ability to work flexibly and support a dynamic, high-pressure environment.
6. You must have fluent business German & English to be suitable for the role.

Apply now or approach Marina directly for any questions you may have.

Seniority level

Associate

Employment type

Full-time

Job function

Administrative

Industries

Financial Services, Banking, and Investment Banking

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