Administrative Lead (CEO Office)

We are seeking an Administrative Lead for one of our clients—a high-profile Executive—who requires seamless administrative and operational support. In this dynamic and highly visible role , you will oversee the Executive’s day-to-day operations , manage a team of assistants, and ensure efficiency in both professional and personal logistics. This position demands exceptional organizational skills, discretion, and a proactive problem-solving mindset .

Key Responsibilities

• Lead and manage a team of 2-3 Executive Assistants and 15+ supporting staff (drivers, housemaids, chefs, etc.).
• Oversee scheduling for the Executive, including calendar management, meetings, events, and appointments.
• Coordinate domestic and international travel , including flights, accommodations, visas, and transportation.
• Ensure smooth execution of high-profile events , including logistics, attendee coordination, and agenda preparation.
• Support the Executive’s family with personal arrangements such as doctor appointments, home care, and purchasing.
• Handle sensitive and confidential matters with absolute discretion and professionalism.
• Adapt quickly to shifting priorities , working across multiple time zones and remaining available on demand (24/7).
• Travel frequently and provide on-site support as required.

What You Bring

• Proven experience managing teams and establishing work processes, ideally within a service-driven environment.
• Flawless organizational skills and the ability to prioritize multiple tasks efficiently in a fast-paced setting.
• Proactive mindset —anticipating needs before they arise.
• Exceptional communication skills , both written and verbal, with an impeccable eye for detail.
• High level of discretion when handling confidential information.
• Ability to multitask effectively , managing competing deadlines with ease.
• Fluent in English (Russian is an advantage).
• Valid passport and willingness to travel frequently (50-70%) and relocate to Singapore, Germany (Bremen), or Turkey (Bodrum).
• Successful completion of comprehensive background checks (criminal, psychological, substance use).

What’s in It for You?

• Competitive salary with a comprehensive relocation package .
• Exclusive networking opportunities with high-level professionals and decision-makers.
• Exposure to diverse fields , including project management, event planning, and budgeting.
• Development of advanced leadership, communication, and problem-solving skills.
• Frequent international travel opportunities .

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Administrative and General Business

Industries

IT Services and IT Consulting and Education

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