Executive Assistant

Part-time or full-time |Start immediately

WePlan is a dynamic IT company dedicated to developing and delivering tools for strategic and operational workforce planning. We are looking for a responsible, forward-thinking and loyal executive assistant who can do more than just manage calendars. If you come from the consulting or IT sector or a dynamic corporate environment and like to think independently and help shape things – then we should get to know each other!

Your Responsibilities at WePlan

• Project support: Collaboration and management of internal and external projects, including research, follow-up, presentation creation, status tracking
• Creating structure & clarity: Managing processes in the background, preparing documents, coordinating to-dos
• Executive support: Organizing and prioritizing incoming communication and filing it digitally in a structured manner
• Trade fair and event planning: As an organizational talent, you plan trade fairs and internal and external events
• Communication & interface: Coordination with internal teams, partners and stakeholders at home and abroad
• HR administration: You organize onboardings, prepare employment contracts and manage our HR system

Your Profile

• Several years of experience as a C-level assistant, ideally in a management consultancy, IT company or a dynamic start-up/scale-up
• Project management skills and organizational excellence
• Reliability, high personal responsibility, commitment and discretion
• Experience in a predominantly remote setup
• Digital tools are a matter of course for you (Microsoft environment)
• Excellent communication skills in German (C2) and good English (at least B2)
• Willingness to come to Frankfurt am Main approx. 2× per month

If this sounds like the right fit for you, we\’d love to hear from you! Send your application to and join us in shaping the future of workforce planning!

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