Office Administrator (m/w/d) - with fluent German + English

Project description

Join our Team in Munich Garching as an Office Administrator – Play a key role in maintaining a professional workspace and outstanding customer service!

Responsibilities

• Welcome and accommodate visitors, clients, and staff, ensuring a professional front-desk presence
• Serve as liaison between internal departments (IT, Procurement, HR, Finance, Security, etc.) to coordinate office-related needs
• Manage inquiries, respond to questions, and handle complaints with professionalism
• Act as the primary contact for office suppliers and service providers (e.g., mail and courier services, office supplies, utilities, cleaning, etc.)
• Coordinate meeting room bookings and staff appointments
• Oversee all incoming and outgoing mail and courier services, ensuring proper tracking and distribution
• Maintain the overall office appearance and functionality, including utilities and workspace readiness
• Prepare workstations for new hires and coordinate onboarding workspace arrangements
• Monitor office space usage and coordinate reconfigurations in collaboration with the Real Estate & Facilities Manager
• Conduct regular inventory checks and ensure proper asset tracking
• Assist in local facility management tasks in partnership with the RE&F Manager
• Order and maintain stock of office supplies and consumables
• Maintain internal RE&F systems and assist with invoice processing
• Perform various ad hoc administrative tasks as directed by the line manager

Skills

Must have

• Organisational Skills
• Multitasking
• Customer Service
• Problem Solving
• Communication Skills

Nice to have

• previous experience in a similar role
• corporate working experience

Languages:

English C1 – Fluent

German C1 – Fluent