Administrative Assistant 80-100% (m/w/d)

An exciting opportunity has arisen for a highly organized Administrative Assistant 100% (m/f/d) to join our client team in Basel. This role has been created to support the Product Team Lead (PTL) and Product Team (PT) in daily operations and will involve a variety of tasks that extend beyond traditional administrative support.Our client is a leading global enterprise in the life sciences, specializing in healthcare and agriculture. They offer comprehensive on-site training; however, a scientific mindset and understanding are essential. If you thrive in a structured and scientific work environment, enjoy managing variety of tasks, and looking for a full-time job, this could be the perfect role for you.Key Responsibilities:Product Team Lead (PTL) and Product Team (PT) Support:Provide general administrative support, including coordinating projects and organizing PTL and PT meetings: invitations, time planning, and other cross-functional meetings as requested.Prepare and maintain PT documentation, tracking, and filing.Maintain a well-structured filing system that is easy to navigate.Manage PTL travel and expenses.Handle invoices and purchase orders (POs) as needed.Utilize project management tools to monitor progress and resource allocation.Support system and database management (e.g., SharePoint, Prompt, Brave) by accurately inputting data and ensuring data integrity and confidentiality.Process communications such as newsletters and announcements as requested.Maintain security groups and distribution lists.Provide on-site support at the Basel location.Qualifications Required:Bachelor\’s degree or equivalent practical experiencePreferred background in business management and/or science education.Previous experience in project management is preferred but not required.Recent graduates with a science background are also encouraged to apply; flexibility is offered in this regard.Capable of making decisions independently within their area of responsibility.Proficiency in English; German is a nice-to-have.Expected Behaviors:Foster a cooperative spirit by actively participating in team meetings and effectively communicating with colleagues and cross-functional teams.Show flexibility in adjusting to changing priorities or unexpected challenges in a fast-paced environment.Proactively identify issues and develop solutions in collaboration with team members, providing timely updates.Additional Information:Job Title: Administrative AssistantLocation: Hybrid (Basel location) with some majority of the time in the officeStart Date: ASAP (Candidates available immediately preferred)Duration: 1 year with the possibility for an extensionWork Volume: 80-100% (32-40 hrs/week) #J-18808-Ljbffr