Head of Information Support and Resources

About EMBO EMBO is a not‑for‑profit organisation of more than 2,100 leading researchers, dedicated to promoting excellence in the life sciences in Europe and beyond.

It is based on the international EMBL life‑sciences research campus in Heidelberg, Germany, and operates several highly competitive funding schemes, science‑training programmes and policy initiatives.

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About the team The Information Support & Resources (ISR) team is the backbone of EMBO’s digital infrastructure.

The core team of three staff is supported by a flexible pool of freelancers and maintains the IT systems, databases and grant administration software that serve about 60 staff members.

Your Role As Head of Information Support & Resources you will lead the development and maintenance of EMBO’s IT ecosystem.

The role combines technical leadership, hands‑on contribution and strategic advisory work.

Responsibilities

• Lead the ISR team and freelancers, providing practical support and strategic technical guidance.
• Advise programmes and activities on their IT needs and identify opportunities to improve efficiency through automation and modern tooling.
• Plan and develop new in‑house workflow and data‑management features.
• Lead software and hardware procurement, including business systems such as CRM and finance tools, and evaluate AI and automation platforms relevant to EMBO.
• Deliver training and onboarding for staff on new tools and workflows.
• Supervise the administration and strategic development of the EMBO web application and resource portfolio (Word Press, Django/Python, Laravel/PHP; Postgre SQL, My SQL, File Maker; Vue. js; Nginx on Linux bare metal or Docker).
• Oversee the administration of Linux and Windows/File Maker servers and cloud‑based services (Microsoft 365).
• Liaise with the IT Services team of EMBL, particularly on cybersecurity.
• Ensure compliance with relevant IT standards, GDPR and audit requirements.
• Perform other duties as required by the EMBO Director.
• Occasional travel and work outside normal hours, including evenings and weekends, may be required.

Qualifications

Education

• Bachelor’s degree in computer science, information technology or a related field (Master’s preferred).
• Technical expertise
• Extensive knowledge of IT systems, networks and infrastructure; hands‑on experience in application and database development and operation.
• Database platforms
• Experience with File Maker or similar database platforms.
• Automation & AI
• Familiarity with AI tools and automation platforms relevant to an organisational context.
• Security & Data Protection
• Strong understanding of data protection, cybersecurity principles and best practices.
• Operating systems
• Experience managing a predominantly mac OS environment with specialised Windows software.
• Leadership & strategic skills
• Demonstrated team and project leadership experience; ability to provide practical support and strategic guidance.
• Innovation mindset
• Proactive pursuit of new tools, automation and AI to reduce repetitive work and improve efficiency.
• Service‑oriented mindset
• Prioritise users’ needs, understand challenges and propose practical solutions.
• Procurement & project management
• Experience evaluating and procuring software (CRM, finance tools) and delivering IT projects successfully.
• Communication
• Excellent interpersonal and communication skills; ability to explain technical concepts to non‑technical audiences.
• English
• Excellent spoken and written English; commitment to integrity and confidentiality.
• Desired (optional)
• Master’s degree in computer science, IT or a related field.
• Experience in multi‑stakeholder organisations.
• Experience with the specific technologies, frameworks and platforms currently used at EMBO.
• Experience with database migration, GDPR training.
• Knowledge of scientific computing environments and publishing tools.
• Experience in the scientific or non‑profit sector.
• Experience working with diverse cultural and professional backgrounds.

Benefits

• Salary free of income tax; monthly family, child and non‑resident allowances; pension scheme; death benefit; long‑term care, accident-at‑work and unemployment insurances.
• Flexible working arrangements; mostly office‑based with flexible options.
• Private medical insurance for you and immediate family (prescriptions, dental and optical cover).
• Generous time off: 30 days annual leave plus public holidays.
• Relocation package with installation grant (if applicable).
• Campus life: free shuttle bus (select sites), on‑site library, subsidised gym and cafeteria, casual dress code, sports and social club activities on campus and remotely.
• Family benefits: kindergarten, 10 days child sick leave, generous paid maternity/parental leave and monthly family and child allowances.
• International newcomers: visa exemption, education grant for private schooling, financial support to travel back to home country every second year and monthly non‑resident allowance.

What else you need to know Reporting line: the Head of ISR reports to the EMBO Director.

International applicants: successful candidates are offered visa exemptions.

EMBL/EMBO is a signatory of DORA – applying DORA principles to recruitment and performance assessment. xayajpt

Diversity and inclusion: EMBO is an inclusive, equal‑opportunity employer and encourages applications from all backgrounds and nationalities.

How to apply Please apply online through or Applications will close at 23:59 CET on 02/08/2026.

Closing Date 02/08/2026