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Job Responsibilities for the Position in the Administration/Purchasing/Warehouse Logistics Department at SciTech Europe
Purchasing:
- Requesting quotes from suppliers
- Placing orders with suppliers
- Confirming orders
- Monitoring orders and tracking delivery deadlines
- Filing invoices and entering them into DATEV
- Warehouse management for SciTech (current)
- Packaging & shipping to India
- Special shipments: organizing freight forwarding orders when machinery or other items need to be packaged and shipped to India.
- Establishment of a central warehouse in Müllheim for the European market
- Warehouse management, inventory, etc.
- SAP implementation: Purchasing, Materials Management, and Warehouse Management modules
Administration:
- Invitation letters for Indian colleagues
- Preparing hardware for new Indian colleagues or new colleagues in general. Also, communicating with the IT service provider (Bürgelin).
- Maintaining the inventory list of hardware equipment: laptops, monitors, etc.
- Helping to organize visitors' stays at the Müllheim location, including hotel reservations, transfers, etc.
- Creating or modifying files (Excel, Word, PDF, etc.) for senior management
- Supporting senior management
SciTech Building Management and Off-Campus Housing:
- Point of contact for questions and issues regarding off-campus housing
- Handle all administrative tasks, including but not limited to: building cleaning, errands, and responding to inquiries from government agencies
- Repairs are carried out
- Organization, organizational systems, and maintenance are managed-and, in some cases, carried out-both within the building and off-site
- Organizing projects, e.g., camera surveillance, the CDG additional space project, etc.
Warehouse Logistics:
- Handling all shipping (international and domestic), e.g., preparing documentation
- Customs clearance
- Packaging
- Goods receipt
- Hiring transportation companies (including air freight)
- Preparing packing lists and shipping documents
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