Payroll Specialist

Payroll Specialist

We are seeking an experienced Payroll Specialist to support our operations team with a blend of administrative, payroll, and accounting responsibilities with a growing multi-disciplined engineering firm.

This role is ideal for a detail-oriented professional with strong ADP Workforce Now experience, payroll processing expertise.

Experience within the Architecture, Engineering, and Construction (AEC) industry is highly preferred.

Key Responsibilities

• Process and administer full-cycle payroll accurately and on time using ADP Workforce Now.
• Maintain payroll records and ensure compliance with federal, state, and local payroll regulations.
• Review payroll data for accuracy, including timesheets, earnings, deductions, taxes, and employee changes.
• Support accounting operations through data entry, reconciliations, reporting, and other administrative functions.
• Utilize advanced Excel functions and formulas to analyze payroll and accounting data.
• Assist with employee payroll inquiries and resolve discrepancies in a timely manner.
• Ensure compliance with FLSA regulations, payroll tax requirements, wage and hour laws, and company policies.
• Provide administrative support to the operations team as needed.
• Generate payroll, labor, and financial reports for leadership and internal stakeholders.
• Required Qualifications
• Associate’s degree or higher in Business Administration, Accounting, Finance, or a related field, or equivalent professional experience.
• Hands‑on experience with ADP Workforce Now is required.
• Experience processing full-cycle payroll for 250+ employees and/or multiple payroll cycles.
• Strong understanding of payroll tax regulations, wage compliance requirements, and FLSA guidelines.
• Proficiency in Microsoft Excel, including formulas, reporting, and data analysis.
• Strong attention to detail, organizational skills, and ability to manage confidential information.
• Job Type & Location

This is a Permanent position based out of New Windsor, NY.

Pay and Benefits

The pay range for this position is $65000.00 - $95000.00/yr.

Full benefits package including medical, dental, vision and 401k.

Workplace Type

This is a hybrid position in New Windsor, NY.

Application Deadline

This position is anticipated to close on Jul 17, 2026.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices. com for other accommodation options.

San Francisco Fair Chance Ordinance

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment.

An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI)

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates.

AI helps assess applications and qualifications, but final decisions are made by our hiring team.

By applying, you acknowledge and agree that your application may be reviewed using AI tools.

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