Project Executive

Project Executive

The Project Executive leads complex, healthcare-focused design-build projects from early planning through construction handoff, partnering closely with senior designers and clients to define goals, scope, schedule, and budget.

This role manages project timelines, financials, and documentation, coordinates with a wide range of stakeholders, and ensures design and construction documents meet quality and compliance standards.

The Project Executive contributes to space planning and design development, supports preconstruction activities, and plays a key role in mentoring junior team members while traveling as needed to support project needs.

Responsibilities

• Partner with senior designers and clients to define project goals, scope, schedule, and budget, ensuring alignment with overall project objectives.
• Develop, maintain, and manage detailed project timelines so that key milestones are clearly defined and consistently met.
• Create scopes of work and support budgeting, estimating, and subcontractor selection to set projects up for successful delivery.
• Coordinate closely with clients, consultants, vendors, and engineers throughout design and preconstruction to maintain clear communication and alignment.
• Assist in space planning and design development while ensuring all design decisions adhere to established budget requirements.
• Track project financials, monitor costs, and proactively identify potential cost or profitability concerns to protect project performance.
• Prepare budgets, schedules, contracts, and other project documentation with accuracy and attention to detail.
• Review drawings, specifications, shop drawings, and subcontractor submissions for quality, completeness, and compliance with project standards.
• Support the seamless handoff of projects to construction and project management teams, ensuring all information is clear and complete.
• Participate in site visits, client meetings, and construction coordination activities as needed to resolve issues and keep projects on track.
• Mentor junior team members, provide guidance on project processes, and actively support their professional development.
• Travel as required to support project needs, including client meetings, site visits, and coordination with external partners.

Essential Skills

• 6–10 years of experience in the construction industry, with a strong focus on healthcare projects.
• Bachelor's degree in Architecture, Engineering, Construction Management, or a related field preferred.
• Proficiency in Revit and experience with architectural design and construction documentation.
• Strong background in architecture, construction, and design-build project delivery.
• Proficient in Microsoft Office applications, including Word, Excel, Project, and Outlook.
• Comfortable interacting directly with clients and building strong professional relationships.
• Strong ability to influence, negotiate, and drive successful outcomes with diverse stakeholders.
• Excellent analytical thinking, problem-solving, and decision-making skills.
• Strong verbal and written communication abilities, with the capacity to present information clearly.
• High level of organization with the ability to manage multiple priorities and meet deadlines.
• Self-motivated, energetic, and driven to achieve results in a performance-driven environment.
• Demonstrates a strong work ethic and commitment to following established processes and standards.
• Proven track record of success in a goal-oriented, performance-driven setting.
• Ability to thrive in a fast-paced, collaborative team environment and adapt quickly to changing priorities.
• Additional Skills & Qualifications
• Experience working within a fully integrated design-build environment where architects, designers, project managers and construction professionals collaborate closely.
• Background in healthcare-focused projects and interest in further specializing in the healthcare sector.
• Ability to wear multiple hats and contribute across different phases of the project rather than working in a highly siloed role.
• Collaborative mindset with a desire to support and learn from a strong, supportive team culture.
• Comfort working directly with leadership and taking ownership of project outcomes.
• Interest in gaining visibility into projects from initial client programming through construction completion.
• Adaptability and flexibility to adjust work patterns as project and personal needs evolve.

Work Environment

This role is based in an office environment in Rosemont, IL, with a team of approximately 50 professionals across architecture, design, project management, and construction disciplines.

The location is accessible by the blue line, and a shuttle service transports employees from the station to the office in about 10 minutes.

The standard schedule includes four days in the office and one day working from home each week, with an initial period of five days in the office to support training and onboarding.

The environment is fast-paced, collaborative, and highly integrated, offering visibility from project concept through completion and fostering a strong culture of support, growth, and ownership.

Flexibility is provided to accommodate life events while maintaining commitment to project goals and deadlines.

Job Type & Location

This is a Contract to Hire position based out of Rosemont, IL.

Pay and Benefits

The pay range for this position is $67.31 - $84.13/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment.

Benefits are subject to change and may be subject to specific elections, plan or program terms.

• If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
• Workplace Type

This is a hybrid position in Rosemont, IL.

Application Deadline

This position is anticipated to close on Jul 28, 2026.

Equal Opportunity and Legal Notices

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices. com for other accommodation options.

• San Francisco
• Fair
• Chance

Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

• Massachusetts
• Lie

Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment.

An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates.

AI helps assess applications and qualifications, but final decisions are made by our hiring team.

By applying, you acknowledge and agree that your application may be reviewed using AI tools.

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