Payroll Manager

Payroll Manager

Position overview: The Payroll Manager will serve as the organization’s subject matter expert for payroll and partner closely with Human Resources, Finance, Operations, and external vendors to ensure payroll accuracy, compliance, reporting integrity, and exceptional employee service.

Responsibilities

• Payroll Management & Administration
• Manage and oversee end-to-end payroll processing for a multi-state workforce, ensuring timely and accurate payroll execution.
• Review, approve, and reconcile payroll data, including timekeeping records, overtime, shift differentials, paid leave, deductions, garnishments, and direct deposits.
• Ensure payroll processes are completed in compliance with internal controls, company policies, and applicable regulations.
• Serve as the primary point of contact for complex payroll-related issues and escalated employee inquiries.
• Administer payroll-related employee lifecycle transactions, including new hires, separations, compensation changes, bonuses, promotions, and benefit deductions.
• IRA/Prevailing Wage, Compliance Lead
• Track all company actions and reporting to ensure compliance with the IRA and report on compliance to both internal and external stakeholders.
• Support payroll and operations team to ensure prevailing wage standards are met.
• Track actions taken by payroll, operations, and accounting to ensure efficient and consistent execution of maintenance in accordance with the IRA.
• Support GC in review and negotiation of contracts, subcontracts, and supply agreements to ensure contractual requirements of the IRA are continuously met.
• Compliance & Regulatory Oversight
• Ensure compliance with federal, state, and local wage‑and‑hour laws, tax regulations, and payroll reporting requirements.
• Lead prevailing wage payroll administration and certified payroll reporting activities for applicable projects.
• Monitor regulatory changes impacting payroll and implement process modifications as required.
• Coordinate payroll tax reporting, filings, reconciliations, and remittances.
• Manage year‑end payroll activities, including W‑2 processing, audits, and annual payroll reconciliations.
• Reporting, Audits & Financial Support
• Prepare payroll reports, labor distribution reports, workforce analytics, and job‑costing data for leadership.
• Support monthly, quarterly, and annual financial close activities through payroll reconciliations and reporting.
• Lead payroll‑related audit preparation and serve as the primary liaison during internal and external audits.
• Analyze payroll trends and identify opportunities to improve operational efficiency and reporting accuracy.
• Systems & Process Improvement
• Serve as payroll system administrator and subject matter expert for payroll‑related systems and integrations.
• Partner with HR, Finance, and IT teams to maintain data integrity across Bamboo HR, Deputy, and other business systems.
• Evaluate payroll processes and implement improvements that enhance compliance, efficiency, scalability, and employee experience.
• Support payroll system upgrades, implementations, testing, and training initiatives.
• Leadership & Cross‑Functional Collaboration
• Provide guidance, training, and mentorship to payroll and HR team members on payroll processes and compliance matters.
• Develop, document, and maintain payroll policies, procedures, controls, and best practices.
• Build strong partnerships with Human Resources, Finance, Operations, and external service providers.
• Promote a culture of accuracy, accountability, customer service, and continuous improvement.
• Required Qualifications
• Bachelor’s degree in Accounting, Finance, Business Administration, Human Resources, or a related field.
• 5-7 years of progressive payroll experience, including multi‑state payroll administration, payroll tax compliance, prevailing wage requirements, and certified payroll reporting.
• Strong technical payroll expertise, analytical skills, and the ability to manage multiple priorities in a fast‑paced environment.
• Experience with Bamboo HR and Deputy is preferred.
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