Office Management Manager in Zug

ulliLegal Entity: AECOM Infrastructure and Environment UK Limited /liliBusiness Line: Geography OH /liliWork Location Model: Hybrid /liliOperating Group: Group Support /li /ulh3Company Description /h3pbWork with Us. Change the World. /b /ppAt AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations. /ppThere has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. /ppWe're one global team driven by our common purpose to deliver a better world. Join us. /ph3Job Description /h3pThe Office Manager manages the office's day-to-day operations, ensuring a safe, productive,and professional environment for employees, visitors, and stakeholders. The role overseesoffice administration, facilities management, vendor relationships, workplace services, healthand safety compliance, and employee experience initiatives while supporting businessoperations and organisational objectives. The Office Manager also leads and participates inspecial workplace projects, including office renovations and workplace improvement initiatives,co-ordinating cross-functional stakeholders and vendors to ensure successful delivery withminimal disruption to business operations. /ph3Key Responsibilities /h3h3Office Operations /h3ulliManage the daily operation of office facilities and administrative services. /liliEnsure the office environment is organised, functional, and maintained to a highstandard. /liliDevelop and implement office procedures, policies, and best practices. /liliCoordinate office moves, seating plans, and workspace allocation. /liliMonitor office budgets and administrative expenses. /liliDevelop and implement an appropriate approval/expense approval matrix /liliCoordinate and monitor in-office and flexible work arrangements /li /ulh3Facilities Management /h3ulliOversee maintenance, repairs, and office improvement projects. /liliCoordinate with landlords, building management, and external service providers. /liliManage office equipment, furniture, and workplace assets. /liliEnsure business continuity measures are in place and regularly reviewed. /liliSupport workplace health, safety, and environmental initiatives. /liliCoordinate with IT on fulfilment, maintenance and decommissioning of equipment /li /ulh3Vendor Contract Management /h3ulliManage relationships with suppliers, contractors, and service providers. /liliObtain quotations, negotiate contracts, and monitor service delivery. /liliEnsure vendor compliance with company standards and contractual obligations. /liliProcess purchase requests, invoices, and budget approvals as required. /li /ulh3Health, Safety Compliance /h3ulliEnsure compliance with local health, safety, and workplace regulations. /liliCoordinate emergency response plans, evacuation procedures, and business continuity activities. /liliConduct workplace inspections and risk assessments. /liliMaintain regulatory and compliance records. /liliEnsure all appropriate licences/certificates are renewed and updated /li /ulh3Employee Experience /h3ulliSupport onboarding and workplace orientation for new employees. /liliAct as a key point of contact for workplace-related inquiries. /liliPromote a positive and inclusive office culture. /liliCoordinate employee wellness, engagement, and workplace initiatives. /li /ulh3Administrative Support /h3ulliSupervise reception and administrative support functions. /liliManage office supplies and inventory levels. /liliCoordinate corporate events, meetings, and employee engagement activities. /liliSupport travel, accommodation, and visitor management processes. /li /ulh3Qualifications /h3ulliBachelor's degree in Business Administration, Facilities Management, OperationsManagement, or a related field preferred. /liliRelevant professional qualification in Facilities Management or Workplace Services isadvantageous. /liliMinimum 3–5 years of experience in office management, facilities management, orworkplace operations. /li /ulh3Skills Competencies /h3ulliStrong organisational and multitasking abilities. /liliExcellent communication and interpersonal skills. /liliBudget management and financial awareness. /liliVendor and contract management experience. /liliProblem-solving and decision-making skills. /liliProfi ciency in Microsoft 365 applications (Outlook, Word, Excel, PowerPoint, Teams). /liliKnowledge of health, safety, and workplace compliance requirements. /liliAbility to work independently and manage competing priorities. /li /ulh3Additional Information /h3pAt AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. bTo support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment. /b /ph3About AECOM /h3pAECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, ADD, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options,well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. /ppAECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com. /ph3What makes AECOM a great place to work /h3pYou will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity. /ppAs an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines. /p #J-18808-Ljbffr