Office Manager (f/m/d) – (20 hs/week)

As our Office Manager, you will be the organizational heartbeat of Aesir Interactive, ensuring that our office runs like a well-tuned game engine. You’ll coordinate daily operations, support our teams with efficient office processes, and help create a professional and welcoming environment for employees and visitors alike. From managing supplies and service providers to organizing events and meetings, you’ll make sure everything behind the scenes runs smoothly.

Responsibilities

• Managing and organizing all day-to-day office operations.
• Coordinating service providers such as cleaning companies, suppliers, and maintenance workers.
• Planning and organizing internal meetings, workshops, and team events.
• Welcoming and supporting guests, clients, and external partners.
• Oversee office logistics including mail handling and the organization of courier and package shipments.
• Procuring and managing office supplies and equipment.
• Maintaining office contracts and related documentation.
• Supporting travel arrangements and appointment scheduling.
• Collaborating with other departments to support internal processes.
• Introducing improvements to office workflows, tools, and processes.

Who are we looking for

You are an organized multitasker with a proactive mindset, able to keep track of multiple priorities while maintaining a friendly and professional atmosphere in the workplace. You thrive on creating structure, improving processes, and helping people get what they need to do their best work.

Qualifications

• Previous experience in office management, administration, or a similar role.
• Strong organizational and communication skills.
• Ability to work independently and manage time effectively.
• Comfort working with external service providers.
• Solid MS Office and general digital tool proficiency.
• A service-oriented mindset and attention to detail.
• Proficiency in German and good command of English.

What we offer

• Experience in a creative or tech industry environment.
• Event planning or coordination experience.
• Knowledge of basic budget management.

Bonus Points

• Experience in a creative or tech industry environment.
• Event planning or coordination experience.
• Knowledge of basic budget management.