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- Aufgaben: Be the go-to person for the CEO and senior management, optimizing schedules and managing communications.
- Arbeitgeber: Join aeyde, a dynamic company known for its stylish footwear and accessories.
- Mitarbeitervorteile: Enjoy perks like a seasonal gift voucher, sports club membership, and German lessons.
- Warum dieser Job: This role offers a chance to work closely with leadership in a vibrant Berlin office.
- Gewünschte Qualifikationen: Experience as an executive assistant, strong communication skills in German and English, and tech-savvy.
- Andere Informationen: Flexible work environment with opportunities for personal growth and development.
Das voraussichtliche Gehalt liegt zwischen 36000 - 60000 € pro Jahr.
Your Tasks
- Have a key role as trusted go-to person for the senior management.
- Maximise the CEO\’s actionable time by optimising the relevant calendars and supporting a smooth company-wide meeting cascade.
- Serve as a gatekeeper for incoming requests and efficiently manage all ongoing communication/coordination with internal and external stakeholders on behalf of the CEO.
- Organise all travel arrangements, expense declarations, and administrative duties.
- Support the planning of key events that require the presence of the CEO such as team events, advisory board meetings, investor meetings, and public events.
- Confidently handle sensitive information with sound judgement and a tailored level of discretion.
- Assist with the creation of important reports and presentations.
- Promote a positive image of the company by professionally representing aeyde in a responsive and friendly manner both internally and externally.
Your Profile
- Relevant professional experience as a personal or executive assistant.
- Service mindset with a can-do attitude and hands-on approach.
- High level of flexibility with an adequate sense of urgency in a daily changing environment.
- Tech savvy and well versed with tools such as Google Suite, MS Office, Notion, Slack, and many others.
- Well-organized and able to manage competing timelines.
- Positive and empathic.
- Excellent communication skills in German and English (both verbal and written).
Why us?
- A modern office in the center of Berlin.
- Once-per-season gift voucher, to be used on Aeyde footwear and accessories.
- Subsidized Urban Sports Club membership or Berlin Public Transport pass.
- German lessons for international employees.
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Executive/Personal Assistant to the CEO (f/m/d) Arbeitgeber: Aeyde
Kontaktperson:
Aeyde HR Team
StudySmarter Bewerbungstipps 🤫
So bekommst du den Job: Executive/Personal Assistant to the CEO (f/m/d)
✨Tip Number 1
Familiarize yourself with the CEO's schedule and priorities. Understanding their workflow will help you anticipate needs and demonstrate your proactive approach during the interview.
✨Tip Number 2
Showcase your tech-savviness by being prepared to discuss how you've effectively used tools like Google Suite, MS Office, and Slack in previous roles. This will highlight your ability to adapt quickly to our work environment.
✨Tip Number 3
Prepare examples of how you've managed competing timelines and handled sensitive information in past positions. This will illustrate your organizational skills and discretion, which are crucial for this role.
✨Tip Number 4
Demonstrate your service mindset by sharing instances where you've gone above and beyond to support senior management or teams. This will show that you embody the can-do attitude we value at StudySmarter.
Diese Fähigkeiten machen dich zur top Bewerber*in für die Stelle: Executive/Personal Assistant to the CEO (f/m/d)
Tipps für deine Bewerbung 🫡
Understand the Role: Make sure to thoroughly read the job description and understand the key responsibilities of the Executive/Personal Assistant to the CEO. Tailor your application to highlight your relevant experience in managing calendars, communication, and travel arrangements.
Highlight Relevant Experience: In your CV and cover letter, emphasize your previous experience as a personal or executive assistant. Provide specific examples of how you have successfully managed competing timelines and supported senior management.
Showcase Your Skills: Demonstrate your tech-savviness by mentioning your proficiency with tools like Google Suite, MS Office, Notion, and Slack. Highlight your excellent communication skills in both German and English, as this is crucial for the role.
Professional Presentation: Ensure that your application materials are well-organized and professionally presented. Use a clear format, check for spelling and grammar errors, and make sure your tone reflects the positive and friendly image that aeyde promotes.
Wie du dich auf ein Vorstellungsgespräch bei Aeyde vorbereitest
✨Showcase Your Organizational Skills
As an Executive/Personal Assistant, your ability to manage competing timelines is crucial. Be prepared to discuss specific examples of how you've successfully organized schedules or events in the past, highlighting your attention to detail and prioritization skills.
✨Demonstrate Discretion and Professionalism
Handling sensitive information is a key part of this role. During the interview, share experiences where you had to exercise discretion and sound judgment, emphasizing your understanding of confidentiality and professionalism in communication.
✨Familiarize Yourself with Relevant Tools
Since the job requires proficiency in tools like Google Suite, MS Office, Notion, and Slack, make sure to mention your experience with these platforms. You could even prepare to discuss how you've used them to enhance productivity in previous roles.
✨Communicate Effectively in Both Languages
Excellent communication skills in German and English are essential. Practice articulating your thoughts clearly in both languages, and be ready to switch between them if necessary during the interview to demonstrate your fluency.
