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- Aufgaben: Support the Foreign Policy Advisor and manage office operations with executive-level tasks.
- Arbeitgeber: Join the U.S. Africa Command, a key player in international relations and defense.
- Mitarbeitervorteile: Gain valuable experience in a federal environment with potential for career advancement.
- Warum dieser Job: Perfect for those looking to make an impact while developing essential administrative skills.
- Gewünschte Qualifikationen: Must have one year of specialized experience and typing proficiency of at least 40 WPM.
- Andere Informationen: Open to various employment authority categories; volunteer experience counts!
Das voraussichtliche Gehalt liegt zwischen 36000 - 60000 € pro Jahr.
About the Position:
You will serve as Secretary & Executive Assistant (EA) to the Foreign Policy Advisor (FPA) to the Commander, U.S. Africa Command (USAFRICOM), and office manager for the Office of the FPA (J001).
Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected.
- 30 Percent or More Disabled Veterans
- Current Department of Army Civilian Employees Applying to OCONUS Positions
- Current Department of Defense (DOD) Civilian Employee (non-Army)
- Defense Civilian Intelligence Personnel System (DCIPS) Interchange Agreement
- Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce
- Excepted Service Overseas Family Member Appointment
- Family Member Preference (FMP) for Overseas Employment
- Interagency Career Transition Assistance Plan
- Land Management Workforce Flexibility Act
- Military Spouse Preference (MSP) for Overseas Employment
- Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible
- Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement
- Priority Placement Program, DoD Retained Grade Preference Eligible
- Reinstatement
- Veterans Employment Opportunity Act (VEOA) of 1998
In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience.
Specialized Experience: One year of specialized experience which includes 1) utilizing automated office software systems to produce executive office correspondence i.e., reports, charts, spreadsheets; coordinating meetings, briefings, conferences and/or travel arrangements; 2) receiving and handling executive level customers of management officials; and 3) scheduling and monitoring management and staff activities using applications such as MS Office and/or task management tools. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-08).
Proficiency Required: This position requires a typing proficiency of at least 40 words per minute (WPM) based on a 5 minute sample with 3 or fewer errors.
You will be evaluated on the basis of your level of competency in the following areas:
- Administration and Management
- Clerical
- Decision Making
- Oral Communication
Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-08).
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Secretary (Office Automation) Arbeitgeber: Air Force Institute of Technology
Kontaktperson:
Air Force Institute of Technology HR Team
StudySmarter Bewerbungstipps 🤫
So bekommst du den Job: Secretary (Office Automation)
✨Tip Number 1
Make sure to familiarize yourself with the specific automated office software systems mentioned in the job description. Being able to demonstrate your proficiency in tools like MS Office and task management applications during the interview will set you apart.
✨Tip Number 2
Highlight any experience you have coordinating meetings, briefings, or travel arrangements. Be prepared to discuss specific examples of how you've successfully managed these tasks in previous roles.
✨Tip Number 3
Since this role involves interacting with executive-level customers, practice your oral communication skills. You might want to prepare for potential scenarios where you need to handle inquiries or requests from management officials.
✨Tip Number 4
Ensure you can demonstrate your typing proficiency of at least 40 WPM. Consider taking a typing test before your interview to confirm you meet this requirement and be ready to share your results if asked.
Diese Fähigkeiten machen dich zur top Bewerber*in für die Stelle: Secretary (Office Automation)
Tipps für deine Bewerbung 🫡
Understand the Job Requirements: Carefully read the job description to understand the specialized experience required. Make sure to highlight your relevant experience in your resume, especially your proficiency with automated office software and scheduling.
Tailor Your Resume: Customize your resume to reflect the specific skills and experiences mentioned in the job description. Emphasize your experience with executive correspondence, meeting coordination, and customer service at an executive level.
Highlight Your Typing Proficiency: Since typing proficiency is a requirement, include your typing speed in your resume. If you have taken a typing test recently, mention your WPM and any relevant certifications.
Prepare Supporting Documents: Gather all necessary documents that prove your eligibility under the employment authority categories listed. This may include proof of veteran status or other relevant documentation.
Wie du dich auf ein Vorstellungsgespräch bei Air Force Institute of Technology vorbereitest
✨Showcase Your Experience
Make sure to highlight your relevant experience in your resume and during the interview. Discuss specific examples of how you've utilized automated office software systems, coordinated meetings, and handled executive-level customers.
✨Demonstrate Proficiency
Since typing proficiency is crucial for this role, practice your typing skills to ensure you can meet or exceed the 40 WPM requirement. Be prepared to discuss your experience with MS Office and task management tools.
✨Prepare for Behavioral Questions
Expect questions that assess your decision-making and oral communication skills. Use the STAR method (Situation, Task, Action, Result) to structure your responses and provide clear, concise examples.
✨Understand the Role and Responsibilities
Familiarize yourself with the duties of a Secretary & Executive Assistant to the Foreign Policy Advisor. This will help you articulate how your skills align with the needs of the position and demonstrate your enthusiasm for the role.
