Accounting and HR Operations Specialist in Part Time (25-30 hours) (f/m/d)

At ALAIKA, we are building the future of Financial Services, with the vision to build the leading challenger firm within Financial Services by pairing leading business and technology expertise across our three brands: ALAIKA Advisory (Strategy Consulting), ALAIKA Building (Company Builder), and ALAIKA Capital (Investment Company). Founded in October 2022 by the Financial Services Practice Lead Partner of a leading US strategy consultancy and a builder/investor of multiple leading software companies, we already bring together the best of both worlds: deep functional Financial Services domain expertise/networks and a track record of how to build and invest into leading software product companies.

To properly advise Fortune 500 Financial Services companies in the present and future, we believe in building a new ecosystem that merges tech, venture, and product building expertise with direct board-level access to leading Financial Services institutions.

This all begins by coupling the right people for the job, which is exactly what we do at ALAIKA and why we need you!

Join ALAIKA Advisory and our team of experts in supporting our clients in all kinds of strategic transformations as well as our three key domains: Cybersecurity, Data Analytics & AI.

What You Will Do:

We are seeking a diligent finance and business operations professional with strong accounting experience to join our Munich-based team in a part-time capacity. This role is ideal for an individual who excels in a fast-paced startup environment and is adept at balancing meticulous financial details with the broader vision of the company\’s financial and operational health.

• Financial Stewardship: You will support/oversee the precise execution of financial transactions and maintain the integrity of our financial records.
• Financial Closure: Your responsibilities include accounts payable, accounts receivables, general ledger and the smooth and accurate closure of our books at month-end and year-end.
• Tax Compliance: Your expertise will guide our adherence to tax regulations, ensuring compliance and strategic financial planning as well as declare the monthly VAT reporting.
• Payroll Administration: You will support payroll processing, ensuring timely and accurate compensation for our workforce.
• HR Administration & Operations: Contribute to our growth initiatives by providing essential HR administrative support, including creating detailed HR documents (contracts, certificates) and managing HR systems (Personio), while maintaining strict confidentiality and data privacy.
• Support of Executive Administration: Whether you\’re aligning a packed calendar, orchestrating meetings across multiple time zones, managing internal documentation and incoming invoices, or simplifying complex travel logistics, your multitasking, organizational, and decision-making skills will be paramount.

Your Profile:

• Educational Foundation: An Apprenticeship/Bachelor\’s Degree in Finance, Accounting or Business Administration signifies your formal expertise.
• Professional Experience: Demonstrated experience in financial/accounting roles (3+ years), especially within dynamic business settings. Your practical knowledge in accounting and financial reporting is expected.
• Technical Expertise: Proficient use of accounting software such as Datev and SAP is ideal, intermediate Excel skills for financial analysis and reporting are expected.
• Operational Skills: You are seasoned in handling all accounting relevant aspects (such as accounts payable and receivable), competent in managing the general ledger through monthly and yearly closings, and ideally familiar with payroll processes.
• Analytical Acumen: Your strong analytical and problem-solving skills are essential for managing complex financial data and scenarios.
• Attention to Detail: Exceptional accuracy in financial and HR data management is a must, ensuring integrity in every aspect of our financial and HR operations.
• Organizational Prowess: You possess excellent organizational skills, with a proven ability to prioritize tasks effectively and meet deadlines.
• Language Proficiency: Fluency in German and English is necessary.

What\’s in it for you:

Our employees are our most precious asset, and we are committed to providing a unique experience. We, therefore, offer many opportunities to create your path and build a career following your interests.

• Unparalleled learning and growing opportunity: Experience a flat hierarchy and swift decision-making typical of agile organisations. Work with and receive mentorship directly from our Management.
• Learn from the best: Our team comprises experts addressing the most pressing challenges in areas such as Cybersecurity, Data Analytics/AI, and ESG/Climate Tech . Engage daily with these thought leaders and tap into their wealth of knowledge.
• Open Feedback Culture: Radical transparency is one of our core values.
• Company Events: We celebrate together what we accomplish as a team and on an individual basis. In addition to our summer and year-end parties, we host regular events such as team dinners, movie nights, athletic competitions, nature hikes or just a good old table tennis tournament.
• Top office & equipment: in Munich Werksviertel.
• Build a great network: With the \“ALAIKA-Pass\“ you will get access to our network. We offer opportunities to build new skills, join us for fairs or conferences to connect and grow. In the end, it\’s all about what you make out of it!

Equal Opportunities for all:

Our team spirit celebrates diversity. We want you to be your true \“you\“ and offer everyone an open culture and safe space with equal chances and opportunities.

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