Project Manager Management Support MENA (JR2183)

h3Job description: /h3h3Main Responsibilities /h3ulliWork with Regional Managers and take over specific governance management tasks, including Board meeting support, agenda preparation, minutes writing, action tracking, and post-meeting follow-up activities. /liliWork with Regional Managers and support them in KOL and faculty management activities, including stakeholder engagement, meeting coordination, communications, and documentation. /liliAdminister elections for regional boards, country councils, and other governance bodies, ensuring compliance with AO election regulations and processes. /liliSupport Regional Managers in the daily operations and manage small, medium, and complex regional projects. /liliAdditional Responsibilities /liliCoordinate and manage governance initiatives, committees, country councils, and board-related activities across the MENA region. /liliSupport annual business planning cycles and regional operational planning processes. /liliPrepare, monitor, and track regional budgets and project expenditures in collaboration with Regional Managers and event owners. /liliPerform budget variance analysis, forecasting, financial monitoring, and reporting to support effective decision-making. /liliDevelop management reports, dashboards, KPI tracking tools, and operational performance analyses. /liliCoordinate large-scale international meetings, educational events, workshops, governance meetings, and hybrid programs, including travel, accommodation, logistics, vendor management, and virtual participation. /liliLead administrative process improvements and workflow automation initiatives using Microsoft Power Automate, Microsoft Forms, and other digital solutions. /liliPrepare and maintain project documentation, timelines, risk registers, budgets, stakeholder records, and governance documentation. /liliSupport strategic initiatives and special projects aligned with AO Foundation and regional objectives. /li /ulh3Accountable For: /h3ulliSupport of Regional Managers in governance management activities. /liliAdministration and successful execution of elections, nominations, and governance processes. /liliPlanning, monitoring, and reporting of regional budgets and project expenditures. /liliDelivery of regional projects, events, and governance initiatives within approved timelines, budgets, and quality standards. /liliMaintenance of accurate project documentation, financial records, minutes, reports, and stakeholder communications. /liliContinuous improvement of operational processes and administrative efficiency through digital solutions and automation. /li /ulh3Main Requirements /h3h3Educational Requirements: /h3ulliUniversity Bachelor's Degree in Business Administration, Management, Public Relations, Marketing, Finance, or a related field, or equivalent work experience. /li /ulh3Job Experience: /h3ulliProven record of professional experience in business administration, project management, governance support, operations management, or event management (3-5 years). /liliExperience in budget planning, financial tracking, forecasting, and reporting. /liliExperience managing governance structures, boards, committees, elections, or member-based organizations. /liliExperience coordinating complex international projects involving multiple stakeholders and regions. /liliExperience in event and meeting management, including educational and governance programs. /liliExperience in process improvement and workflow automation. /li /ulh3Key Skills: /h3ulliProject Management Planning. /liliStrong organizational and project management skills. /liliAbility to prioritize work plans and handle multiple projects simultaneously with tight deadlines and changing priorities. /liliProject planning, execution, scheduling, and monitoring. /liliStrategic planning and operational implementation. /liliRisk identification, mitigation, and issue management. /liliStakeholder management and cross-functional collaboration. /liliFluent written and verbal English.Knowledge of additional languages relevant to the region is an asset. /li /ulh3Analytical Skills: /h3ulliAdvanced Microsoft Excel skills, including Pivot Tables, Power Query, dashboards, advanced formulas, and reporting. /liliData analysis and interpretation. /liliKPI development, tracking, and reporting. /liliPreparation of management reports and performance dashboards. /liliFinancial and operational reporting. /liliDigital Automation Skills /liliAdvanced Microsoft Office Suite (Excel, PowerPoint, Word, Outlook, Teams). /liliMicrosoft Power Automate workflow design and automation. /liliMicrosoft Forms administration and process design. /liliProcess improvement and digital transformation mindset. /liliData management and reporting tools. /li /ulh3We offer: /h3ulliAn interesting and varied job in an exciting and innovative organization /liliThe opportunity to be part of a highly committed international team /liliModern infrastructure /liliHigh degree of flexibility regarding working hours and location (depending on operational requirements) /liliGenerous pagacke of social benefits, including supplementary vacation days and pension scheme contributions /liliInternal skills training opportunities and support for continued education /li /ul #J-18808-Ljbffr