Team Lead Office Management (f/m/d)

Overview

applike group in Hamburg is one of Germany’s fastest-growing tech scaleups, and we\’re looking for an exceptional Team Lead Office Management to run our dynamic headquarters. Are you an experienced, solution-oriented leader ready to define and deliver an inspiring, modern, and perfectly organized office experience for 400+ employees? We need someone with a smart, creative, and fun approach – a true partner who can manage the big picture while still loving the hands-on work with their team. If you\’re passionate about making our office a truly great place to work, this is your opportunity to lead and shape our long-term success. The applike group is committed to creating engaging experiences for every app user around the world. We have already founded 5 companies under the umbrella of Bertelsmann and aim to reach more mobile users than any other company in the world. Find the whole world in one office. Boost your career with awesome people!

What you will do

• You\’ll be the driving force behind a best-in-class workplace, ensuring every operational detail is flawless. Your main responsibilities will include:

• Lead and Develop the Team: Manage, mentor, and inspire the Hamburg-based Office Management Team, setting clear goals, providing feedback, and fostering a positive, high-performing spirit.
• Run a Modern Office: Oversee all daily office operations and processes to guarantee a smooth, efficient, and inspiring environment for our 400+ people.
• Be Hands-On: Roll up your sleeves and actively support the team with daily tasks, demonstrating a true hands-on mentality.
• Manage Key Partnerships: Coordinate and manage all suppliers, service providers, and contractors (e.g., cleaning, facility partners, catering) to ensure exceptional service delivery.
• Drive Process Excellence: Identify, own, and execute process optimization and scalability initiatives as applike group continues its hyper-growth in Hamburg and globally.
• Execute Memorable Events: Plan, organize, and execute company-wide and team events, including Summer and Winter Parties, quarterly teambuilding, and team lunches, ensuring they are fun and engaging.
• Global Support: Potentially support the establishment and setup of new office locations around the globe as we expand.

Who you are

• You are an experienced leader with a proven track record of creating outstanding workplace environments.

• Experienced Leader: You have acquired proven leadership skills running a modern office in a fast-paced, hyper-growth, international environment (experience in the hotel, event, or gastronomy industry is highly relevant).
• Organizational Mastermind: You are highly well-organized and process-driven, with exceptional attention to detail and the ability to manage multiple high-priority tasks simultaneously.
• Creative Problem Solver: You possess a solution-oriented, smart, and creative attitude, taking ownership of challenges and \“making things happen.\“ You thrive on constant change and are both pragmatic and cost-aware.
• Communication Pro: You have strong, professional communication skills for effectively engaging with internal stakeholders (including Managing Directors) and external partners.
• Language Fluency: You are fluent in both German and English – written and spoken.
• On-site Commitment: This role is 100% on-site at our Hamburg headquarters to ensure effective leadership and hands-on management. But no worries, our office is already amazing! 🙂

Benefits

• Invest in Your Future: Regular feedback and our development program support your growth, helping you expand your skill set and achieve your career goals.
• Easy Arrival to applike: From signing to settling in Hamburg, we’ve got you covered. Need a visa? No problem. We support every ambition – from learning German to a relocation package that helps you settle in and make Hamburg feel like home.
• Live Your Best Life, at Work and Beyond: Flexible working hours. Enjoy 30 vacation days, free access to an in-house gym with lots of different fitness classes, and mental health support through our Employee Assistance Program (EAP).
• Thrive Where You Work: Enjoy the Alster Lake view from our central office with top-notch equipment, open spaces, snacks and drinks.
• Join the Community! Participate in regular team and company events, including hackathons and social gatherings. We work together, and we celebrate together, too.

The Interview Process

• 1st Interview with TA
• Case Study
• 2nd Interview with VP People & Organization (line manager)
• 3rd Interview with Founder
• Get to know with Team