ppWe are looking for a highly organized and proactiv e Operations Manager to support the founders and our finance leadership across finance, operations, people, and admin topics. You enjoy creating structure, coordinating across teams, and working on a mix of topics. You are also comfortable handling administrative tasks and like working behind the scenes to make teams, processes, and initiatives run smoothly. This role is based in Zürich (at Archlet HQ, Hardturmstrasse 132, 8005 Zürich). Working hours are flexible, and we would like you to be in the office2-3 days per week. /ph3Your mission /h3ulliHelp structure priorities, prepare materials, and keep follow ups and next steps on track /liliSupport internal communication, leadership updates, and selected investor related coordination /liliOwn the accounts payable process across our 3 entities (Switzerland, Spain, United States), including credit card reconciliations, and drive further automation where possible /liliSupport internal controlling, including variance analysis, cost control, and data integrity /liliSupport the accounts receivable process, including customer onboarding and other pre-invoice tasks /liliHelp run the annual budget cycle and keep teams aligned throughout it /liliSupport the year-end financial audit with our external auditors /liliPlan and organize team weeks, offsites, and internal events /liliSupport recruiting by coordinating job postings, interviews, managing calendars, and ensuring a great candidate experience /liliSupport people operations such as feedback cycles, surveys, on- offboardings, and internal process improvements /liliKeep the office running day to day - from tidiness and restocking supplies and snacks to handling incoming mail /li /ulh3About you /h3ulliFirst experience in a fast-paced environment such as a startup, scale-up, or consulting /liliDiligent, structured, and detail-oriented, with strong organizational skills /liliConfident working with Excel and PowerPoint /liliHands-on experience with LLMs (Claude, OpenAI) /liliProactive and reliable, and ready to take ownership /liliComfortable with shifting priorities and a degree of ambiguity /liliClear, professional communicator in English and German, written and spoken /liliDiscreet and trustworthy with sensitive information /liliAnalytical mindset with a genuine interest in process optimization, internal controls, and automation /liliCurious about how SaaS companies work and scale /liliWork closely with the founders and leadership team in a in a fast growing SaaS company with its headquarters in Switzerland and teams in Spain and the US /liliBroad exposure to operations, finance and people topics in a B2B SaaS scale up /liliA trusted role with real responsibility and room to grow /liliAn international team that values ownership, clarity, and collaboration /liliCompetitive compensation and flexible working setup /li /ulh3About us /h3pWe are Archlet. We build an all in one, AI native sourcing platform that automates sourcing, brings structure and transparency to complex projects, and helps teams work faster and unlock more savings across all areas of spend. We value ownership, trust, and clear communication, give people the freedom to shape how things are done, and believe great products are built by teams who enjoy working together and taking responsibility. /p /p #J-18808-Ljbffr
Operations Manager (60-80%) Arbeitgeber: Archlet
Archlet ist ein hervorragender Arbeitgeber, der eine Kultur des Vertrauens und der klaren Kommunikation fördert. Wir bieten unseren Mitarbeitern die Freiheit, ihre Arbeitsweise zu gestalten, und legen großen Wert auf Teamarbeit und Verantwortung. In dieser Rolle als Senior Product Manager haben Sie die Möglichkeit, an einer innovativen, KI-nativen Beschaffungsplattform zu arbeiten, die nicht nur bedeutende Einsparungen ermöglicht, sondern auch Ihre berufliche Entwicklung durch spannende Herausforderungen und enge Zusammenarbeit mit verschiedenen Abteilungen unterstützt.
