(Senior) Consultant Project Excellence

Minimum Requirements

• Bachelor’s, Master’s, or PhD in Business Administration, Engineering, Life Sciences, or a related field
• 2-4 years of experience in traditional project management (PMI, PRINCE2, or equivalent) within life sciences or regulated industries
• Hands-on experience with project planning, scheduling, risk management, and stakeholder communication
• Exposure to project governance, compliance, and reporting frameworks
• Strong knowledge of PMI or PRINCE2 methodologies, including project lifecycle, work breakdown structures (WBS), and scheduling
• Proficiency in project management tools such as MS Project, Smartsheet, or JIRA
• Ability to track and manage KPIs, budgets, and performance metrics for projects
• Understanding of operational excellence methodologies (e.g., Lean, Six Sigma) to improve project execution
• Experience with resource and capacity planning to optimise project team performance
• Knowledge of the life sciences industry (pharma, medtech, public health), including regulatory requirements impacting projects
• Understanding of GxP and compliance considerations in project delivery
• Ability to engage with clients, lead meetings, and present complex information in an accessible manner
• Strong interpersonal skills to build relationships and manage expectations with cross-functional teams
• Strong analytical mindset with the ability to identify root causes and propose structured solutions
• Capability to apply data-driven decision-making to project challenges
• Ability to manage uncertainty and adjust project plans in response to evolving requirements
• Confidence in making risk-based decisions and presenting options to stakeholders
• Ability to manage multiple projects or workstreams simultaneously, ensuring on-time delivery
• Developing skills in delegation and prioritisation of tasks
• Ability to work in multicultural teams and international project environments
• Sensitivity to cultural differences in client interactions and project management styles
• Fluent in English and German, both written and spoken

Tasks and Responsibilities

• Manage work packages or smaller projects independently with minimal guidance, ensuring adherence to scope, timeline, and budget
• Apply traditional project management principles (e.g., PMI, PRINCE2) to structure, plan, and execute projects in the life sciences sector
• Lead specific project components such as risk management, stakeholder engagement, and project documentation
• Identify and mitigate project risks and dependencies, ensuring proactive issue resolution
• Support project governance processes, including status reporting, steering committees, and compliance with regulatory requirements
• Contribute to continuous improvement initiatives by analysing project performance data and identifying process optimisations
• Support the development of best practices, templates, and tools for project execution in life sciences
• Evaluate and recommend new project management tools or methodologies for increased efficiency and compliance
• Participate in lessons-learned exercises and document key findings to enhance future project execution
• Build trust and rapport with clients, understanding their needs and aligning project outcomes with business objectives
• Manage day-to-day interactions with project stakeholders, ensuring clear communication and expectation management
• Assist in leading client workshops and project reviews, providing structured recommendations
• Support client onboarding, ensuring that project methodologies and expectations are clearly defined
• Provide mentoring and guidance to junior team members on project management methodologies and tools
• Collaborate with cross-functional teams to drive project success and facilitate knowledge sharing
• Resolve minor team conflicts and contribute to a collaborative project environment
• Identify opportunities to expand project scope or introduce additional services within existing engagements
• Support the development of proposals and client pitches, leveraging knowledge of project management best practices
• Assist in crafting case studies and whitepapers showcasing successful project execution

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