HR Operations Specialist – Administration & Payroll Input*

We are looking for a hands-on HR Operations professional who ensures reliable, compliant, and efficient execution of core HR administrative processes, with a strong focus on preparing high-quality payroll-relevant inputs and supporting statutory reporting requirements. The role sits at the interface of HR Operations, Payroll, and Finance and plays a key part in ensuring data quality, process consistency, and smooth monthly payroll preparation for topics such as long-term accounts, company cars, absences, and other employee-related changes. Location: Germany (remote/hybrid) Key Responsibilities Operational responsibility for core HR administrative processes, including employee onboarding and offboarding, contractual changes, and maintenance of employee master data Preparation, validation, and timely provision of payroll-relevant inputs for Germany, including topics such as long-term accounts, company cars, absences, variable payments, and other special cases Handling of statutory notifications and registrations via the relevant social security reporting portal in close coordination with Payroll and external partners Ownership of data quality and process consistency across HRIS, payroll systems, and interfaces to external payroll providers Close coordination with Payroll, Finance, and external payroll providers to ensure complete and accurate monthly payroll preparation Acts as a primary operational contact at the interface between HR, Payroll, and Finance for administrative and payroll-input-related matters Preparation of payroll-related reports, supporting documentation, and audit-relevant information Support with statutory notifications and administrative follow-up activities in coordination with payroll and external partners Continuous identification of opportunities to improve, standardize, and document HR Operations processes and payroll-input workflows Your Profile Several years of experience in HR Operations, HR Administration, and/or payroll-related HR processes Good understanding of German payroll-relevant processes, wage tax, and social security requirements, especially from an HR input and data quality perspective Experience with statutory notifications, registrations, and social security reporting processes is highly desirable Hands-on experience with HRIS systems and collaboration with payroll providers High level of accuracy, reliability, and discretion, especially when handling sensitive employee data Structured and process-oriented working style, with strong attention to detail and data quality Confident communicator, comfortable working with multiple internal and external stakeholders Fluent German and good English skills for daily business What We Offer A critical, hands-on role in a transforming HR Operations environment High responsibility combined with a pragmatic, operational focus The opportunity to actively shape HR operations and payroll-input processes in a modern HRIS landscape INTERESTED? We look forward to receiving your complete application documents. Your application should include a short covering letter, a CV in tabular form and your training and work references. Your contact: Unai Manzano, TA Partner * f/m/d - Diversity matters!