Administrative Coordinator

- Versatile - Events - Support to Management12-month fixed-term contract - 100% - Lausanne RegionCHF .– to CHF .– (x13) depending on experienceYour missionYou join our team to actively contribute to the smooth daily operation of the activity, which is divided between the management of our events and versatile support to Management and various internal projects, according to the needs of the company. You like varied days, dynamic environments, and know how to move from one subject to another with method, efficiency, and agility. At Artigus, we are looking above all for an involved, reliable, and curious person, wanting to learn, contribute, and evolve within an SME where versatility constitutes a real asset.RESPONSIBILITIES1. Event management- Prepare commercial offer projects according to the directives and price grids defined by Management.- Ensure complete follow-up of files.- Prepare briefs intended for the teams.- Centralize, check, and transmit the necessary information to the various departments.- Ensure compliance with deadlines, checklists, and schedules.- Participate in the follow-up of events and ensure the proper execution.- Be present punctually in support during certain events.- Participate in the continuous improvement of our event processes.2. Versatile support- Depending on the activity and the priorities of the company, you also provide your support to various areas of administration.- Data entry and control of certain accounting and administrative elements.- Updating dashboards and documents related to internal management and projects.- Continuous improvement of administrative processes.- Any other mission allowing to effectively support the teams and Management.Profile sought- You are an organized, methodical, structured person and appreciate environments where days are varied and where priorities can evolve.- You know how to demonstrate agility and adapt serenely to changes, unforeseen events, and busy periods.- You know how to keep your calm.- Your efficiency, your discernment, and your professionalism, even under pressure or when facing demanding interlocutors, are recognized.- You possess an excellent sense of service, great rigor, as well as particular attention to details and the quality of work.- You are recognized for your sense of service, your team spirit, and your ability to move files forward with autonomy, method, and proactivity.- You communicate with ease and respect, both with your colleagues and with our clients, and know how to establish a climate of trust while representing the company with professionalism, discretion, and courtesy.- You present a neat and professional image, in line with an environment of collective catering.- You appreciate learning, discovering new tools, and stepping out of your comfort zone when the needs of the company require it.- You are comfortable in an environment where all the information is not always available and know how to move files forward by soliciting the right interlocutors at the right time.- You are solution-oriented, demonstrate curiosity, like to understand the functioning of a company, take initiatives, and contribute concretely to the success of the team.- You share our sense of service and are sensitive to the values of quality, sustainability, and responsibility that guide our collective catering and event activity in the Canton of Vaud.Technical and linguistic skills- Excellent command of Microsoft 365 (Excel, Word, Outlook, Teams).- Very good command of Excel and ease in managing dashboards.- Very good command of digital tools, digital ease, and ability to learn new software and digital tools quickly.- Experience with an ERP (Odoo, SAP, Abacus or equivalent) constitutes a real asset.- Experience with a CRM or commercial management software appreciated.- Good level of English (minimum B1/B2), both written and spoken.- Basic knowledge of accounting, management control, or financial follow-up constitutes an asset.Background- Confirmed experience (minimum 5 years) in an administrative or support function.- Experience in the hotel or event environment constitutes a real asset.- Good knowledge of the functioning of a collective catering and event activity is particularly appreciated.- Experience within an SME and/or a collective catering company constitutes an asset.What we offer you- A respectful, human, and human-sized work environment.- A good work-life balance.- A versatile function offering real diversity of missions and the possibility to continuously develop your skills.- Concrete responsibilities and real possibilities for professional development.About ArtigusCompany active in the Canton of Vaud, Artigus offers collective catering services to schools, public institutions, companies, and private clients. Committed to sustainable, artisanal, and responsible food, we place quality, proximity, sustainability, and the satisfaction of our clients at the heart of each of our actions. At Artigus, we favor simple relationships, trust, mutual aid, and a sense of responsibility. We believe in teamwork, versatility, and continuous improvement. Each employee contributes directly to the quality of our service and to the satisfaction of our clients.Start dateImmediately or to be agreed.How to applyWe will study your application file with interest, including:- Cover letter- Curriculum vitae- Work certificates- Diplomas- Work permit (if applicable)Applications must be transmitted via Jobup or JobCloud (accepted formats: .doc, .docx, .pdf).Only complete application files will be taken into consideration.Work certificates constitute a determining element of our selection process; we thank you for ensuring you attach all those corresponding to your career path.We are looking above all for a reliable, involved person with a real desire to contribute to the daily life of the company. Versatility, attention to details, curiosity, team spirit, ability to learn, and adaptability are essential to succeed in this function. If you like to understand the functioning of a company, provide your help where it is necessary, and evolve in an environment where your contribution really counts, we will be delighted to discover your application.We thank you for the interest shown in Artigus and the time devoted to the preparation of your application.Placement agencies to abstain. jidec5288aaen jit0729aen jpiy26aen