Operations Officer

Operations Officer

Job Vacancy | Wednesday, October 18, 2023

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Reference Number 230673
Position Level NS 2
Department Private Sector Operations Department
Division Office of the Director General, PSOD
Location Asian Development Bank Headquarters
Date Posted Wednesday, October 18, 2023
Closing Date Thursday, November 2, 2023 11:59 p.m. (2359 Manila Time, 0800 GMT)

Overview

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific,** while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.

ADB only hires nationals of its 68 members.

The position is assigned to the Office of the Director General (OPSD) of the Private Sector Operations Department (PSOD). PSOD provides investment capital to private sector entrepreneurs, corporates and project sponsors, as well as financial intermediaries, such as banks, throughout developing Asia and the Pacific. It catalyzes, structures, and funds investments in privately held and state-sponsored companies across a wide range of industry sectors. Its emphasis is on commercially viable transactions that generate financial returns while also delivering on ADB’s organization-wide mission to promote environmentally sustainable and inclusive economic growth. To learn more about PSOD, watch this video.

To view ADB Organizational Chart, please click here.

Job Purpose

The Operations Officer supports in the delivery of PSOD’s requirements relating to people, budget, and resource planning and acts as a liaison between PSOD and the Budget, People and Management Systems Department (BPMSD), and other departments where appropriate. The incumbent will report to the designated international staff.
**Responsibilities

Human Resources**

• Supports in addressing people issues and resolving these by working closely with the HR Business Partner and team.
• Supports the implementation, and communication of PSOD’s work planning and performance management cycle.
• Supports the annual promotions and talent exercises for PSOD.
• Supports the implementation of the PSOD learning & development program in collaboration with the Learning & Development Team in BPMSD.
• Supports the implementation of the staff recognition program and awards including monitoring the administration and usage of the awards budget across the department.
• Supports the preparations relating to hiring activities and other people’s actions.

Resource Planning

• Supports the development of a strategic staffing plan to identify resourcing needs and develop the business case to support PSOD’s resourcing request.
• Supports the regular review of the organizational design and structure of PSOD.
• Monitors PSOD’s senior succession plan.
• Supports the engagement with BPMSD on the annual Work Force Analysis exercise.
• Supports the consolidation and coordination of PSOD’s inputs into the Work Program and Budget Framework, working closely with BPMSD & the Strategy and Policy Department.
• Supports the development of and implementation of HR management information systems.

Budget

• Manages the administration and monitoring of the department’s staff consultant budget.
• Supports and coordinates the preparations for the annual budget setting exercise including monitoring and regular reporting to management on departmental budget usage.
• Identifies and actions potential efficiencies and/or cost savings.
• Liaises with BPMSD to make any needed intra-year budget adjustments, including requesting additional funding to accommodate needs.

Property

• Supports engagement with the Corporate Services Department on all property matters.

Others

• Performs other duties/functions that may be assigned as reflected in the role holder’s work.

Qualifications

Relevant Experience & Requirements

• Bachelor’s degree in business administration, Human Resources, or other related fields preferably with advanced training in Human resource and budget management.
• At least eight (8) years of relevant HR experience with evidence of an aptitude for strategic, logical, and practical thinking.
• Excellent analytical and negotiation skills, and good interpersonal skills, with ability to liaise effectively with all types of internal and external clients.
• Strong analytical thinking with ability to analyze relationships among several parts of a problem or situation; break down a complex task into manageable parts in a systematic way; recognize several likely causes of events or several consequences of actions; and anticipate obstacles and think ahead about next steps.
• Strong ability to multi-task and handle multiple deadlines
• Strong team player but can take on a leadership role as required
• Proficiency in database management methods.
• Excellent written and verbal communication skills in English
• Please refer to the link for ADB Competency Framework for National Staff level 2.

General Considerations

The selected candidate, if new to ADB, is appointed for an initial term of 3 years.

ADB offers competitive remuneration and a comprehensive benefits package. Actual appointment salary will be based on ADB’s standards and computation, taking into account the selected individual’s qualifications and experience.

ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Please note that the actual level and salary will be based on qualifications of the selected candidate.