Administrator

Job Description

The SH&E Administrator supports the Safety, Health & Environmental (SH&E) team by managing fleet administration, overseeing a dashcam safety program, maintaining safety and compliance records, and providing day-to-day operational support.

This role is ideal for a detail-oriented professional who enjoys coordinating processes, ensuring data accuracy, leveraging technology, and partnering with multiple stakeholders in a fast-paced corporate environment.

The SH&E Administrator serves as a key resource for vehicle assignments, dashboard monitoring, driver records, training documentation, and safety communications, while contributing to a collaborative and high-performing team.

Responsibilities

• Administer the Samsara dashcam program, including daily dashboard monitoring, system maintenance, and follow-up actions.
• Ensure accurate driver and vehicle assignments across fleet management systems and maintain up-to-date records.
• Review dashcam safety events and route incidents to the appropriate stakeholders for coaching, recognition, investigation, or follow-up.
• Support vehicle administration activities and manage fleet records to ensure accuracy and compliance.
• Provide comprehensive administrative support to the SH&E team and other key stakeholders.
• Coordinate and manage team communications, including announcements, reminders, and program updates.
• Draft and distribute professional email communications to employees and field personnel regarding safety and operational topics.
• Maintain accurate records, files, and documentation for safety and compliance programs.
• Maintain training records and ensure all documentation remains current and properly organized.
• Assist with incident investigations by gathering relevant documentation, organizing information, and maintaining investigation records.
• Monitor, maintain, and validate operational data across multiple systems to support accurate reporting and decision-making.
• Generate reports and track key metrics using Microsoft Excel and other technology platforms.
• Perform data entry and administrative tasks to support ongoing safety, health, environmental, and fleet initiatives.

Essential Skills

• Bachelor's degree.
• Minimum 1 year of experience in fleet administration, fleet management, program coordination, administrative support, safety administration, or a related field.
• Strong organizational skills with exceptional attention to detail.
• Demonstrated experience managing records, documentation, and data accuracy.
• Proficiency with Microsoft Office Suite, including Excel, Word, Power Point, and Outlook.
• Comfort and aptitude for learning and utilizing new technology platforms.
• Ability to provide consistent administrative support in a fast-paced, collaborative environment.
• Strong written communication skills, particularly in drafting professional email communications.
• Experience performing administrative support, data entry, and general administration tasks.
• Additional Skills & Qualifications
• 2+ years of experience in administrative, fleet, compliance, safety, or program coordination roles.
• Experience supporting field-based or service organizations.
• Experience working with fleet management systems, telematics platforms, or dashcam technology such as Samsara.
• Compliance, transportation, fleet operations, or environmental health programs.
• Ability to coordinate multiple stakeholders and manage concurrent tasks and priorities.
• Comfort working with dashboards, metrics, and operational data.
• Interest in safety, health, and environmental programs and continuous improvement.

Work Environment

This role follows a hybrid work schedule with core hours from 8:00 a. m. to 5:00 p. m., including three days per week onsite at a corporate headquarters in downtown St.

Paul.

The position is primarily office-based, with a strong focus on email communication and limited phone work.

You will work closely with a small SH&E team in a collaborative corporate environment, using Microsoft Office, fleet management systems, telematics platforms, and other technology tools to manage data and communications.

Street parking is available near the office, and parking expenses are the responsibility of the employee.

The work environment emphasizes professionalism, accuracy, and teamwork while providing exposure to a large, global organization and its pest elimination division.

Job Type & Location

This is a Contract position based out of Saint Paul, MN.

Pay and Benefits

The pay range for this position is $21.00 - $21.85/hr.

Eligibility requirements apply to some benefits and may depend on your jobclassification and length of employment.

Benefits are subject to change and may be subject to specific elections, plan, or program terms.

• If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
• Workplace Type

This is a hybrid position in Saint Paul, MN.

Application Deadline

This position is anticipated to close on Jul 21, 2026.

About Aston Carter

Aston Carter provides world‑class corporate talent solutions to thousands of clients across the globe.

Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry‑leading companies.

We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the U.

S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500.

We are proud to be a Clearly Rated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter. com for other accommodation options.

San Francisco Fair Chance Ordinance

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment.

An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI)

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates.

AI helps assess applications and qualifications, but final decisions are made by our hiring team.

By applying, you acknowledge and agree that your application may be reviewed using AI tools.

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