Project Management Officer (PMO)

• Project Management Officer (PMO) | Infrastructure Programme
• Start: ASAP
• We are looking for an experienced

Project Management Officer (PMO) to support a large-scale, multi-site infrastructure programme within a highly regulated environment.

This role is ideal for a structured and proactive PMO professional who thrives in project planning, reporting, coordination, and governance activities.

As part of a major infrastructure transformation initiative, you will work closely with project leadership and workstream leads to ensure transparent, efficient, and well-governed project execution.

Key Responsibilities

• Project Planning & Coordination
• Support the creation and maintenance of Work Breakdown Structures (WBS).
• Assist with project scheduling and timeline management.
• Maintain project plans, milestone tracking, and resource overviews.
• Coordinate activities across multiple project workstreams and stakeholders.
• Reporting & Project Governance
• Prepare and consolidate project status reports, milestone reports, and progress updates.
• Develop and maintain project KPIs, dashboards, and management reporting.
• Support the preparation of steering committee and management decision materials.
• Ensure accurate and timely project transparency for leadership teams.
• Project Administration & Documentation
• Organize and coordinate project meetings and workshops.
• Prepare agendas, capture meeting minutes, and follow up on actions.
• Maintain action logs, risk trackers, and project documentation.
• Ensure structured document management, version control, and audit readiness.
• Stakeholder Management
• Act as a central coordination point between project teams, business stakeholders, and support functions.
• Proactively collect updates and required information from workstream leads and subject matter experts.
• Ensure consistency and quality across project deliverables, reports, and presentations.
• Apply established project management methodologies, templates, and governance processes.
• Contribute to the improvement and standardization of PMO reporting structures and best practices.
• Promote high-quality, timely delivery of project information and documentation.
• Required Experience & Qualifications
• Completed commercial, technical, business, or IT-related education.
• Several years of experience in a PMO, Project Coordinator, Project Administrator, or Project Support role.
• Experience supporting large-scale or complex projects within infrastructure, engineering, energy, utilities, manufacturing, or other regulated environments.
• Strong knowledge of: Work Breakdown Structures (WBS); Project scheduling and planning; Resource planning; Project reporting and KPI tracking
• Advanced Microsoft Office skills, particularly Excel, Power Point, and Word.
• Experience creating management presentations, project reports, and meeting documentation.
• PM certification or training (IPMA, PMI, HERMES, PRINCE2, or equivalent) is advantageous.
• Highly organized and detail-oriented.
• Strong analytical and reporting capabilities.
• Excellent communication and stakeholder coordination skills.
• Ability to manage multiple priorities in a fast-paced project environment.
• Service-oriented mindset with a proactive approach to gathering information.
• Strong awareness of quality, confidentiality, and compliance requirements.
• Team player with a professional and collaborative working style.
• Language Requirements
• Fluent German (written and spoken) is mandatory

, particularly for: Meeting minutes; Project reporting; Documentation; Stakeholder communication

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