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- Aufgaben: Support the COO with diary management, email handling, event coordination, and travel arrangements.
- Arbeitgeber: Join a global asset manager known for sustainable investment solutions and a dynamic workplace.
- Mitarbeitervorteile: Enjoy flexible working, generous parental leave, and access to learning and development opportunities.
- Warum dieser Job: Be part of a collaborative team where innovation thrives and make a real impact.
- Gewünschte Qualifikationen: 5+ years as an Executive Assistant at C-Suite level, ideally in financial services.
- Andere Informationen: Stunning Sydney CBD office close to public transport; competitive salary package plus bonus.
Das voraussichtliche Gehalt liegt zwischen 75000 - 105000 € pro Jahr.
Executive Assistant to Chief Operating Officer | Global Asset Manager
Industry leading benefits that include flexible working, a generous parental leave programme, and access to L&D opportunities.
$125k-$145k package + bonus; dependent on experience.
Stunning Sydney CBD based office close to multiple forms of public transport.
The Opportunity
Assistant Sydney has proudly partnered with a global asset management firm committed to delivering long-term, sustainable investment solutions. With a presence across international markets, they pride themselves on fostering a collaborative and dynamic workplace where innovation thrives.
On offer is the opportunity for a highly organised and proactive Executive Assistant to support the Chief Operating Officer. This pivotal role will ensure the smooth functioning of day-to-day operations, enabling the COO to focus on driving strategic initiatives.
The Responsibility
Your day-to-day responsibilities will include:
- Strong diary management: Proactively managing and anticipating requests from internal and external stakeholders for the COO and their Chief of Staff;
- Email management: Handling high-level email inbox support;
- Event coordination: Organising and managing inductions, townhalls, newsletters, engagement events, office moves, and training and development sessions;
- Document preparation: Assisting in the preparation and coordination of presentations, reports and documents;
- Stakeholder communication;
- Coordinating complex domestic and international travel arrangements;
- Invoice and expense management.
The Expertise
The ideal candidate will have a minimum of 5 years experience as an Executive Assistant supporting at C-Suite level, ideally within the financial services industry and prior exposure to working across international timezones. You will have exceptional verbal and written communication skills, the demonstrated ability to establish and maintain effective stakeholder relationships and rapport, and the ability to work autonomously with a proactive approach and exceptional attention to detail. You will be forward thinking, flexible, and focused on the delivery of orientation, initiative and planning.
The Next Step
If you would like further information on this opportunity please call Isabella Armati on 0417 937 303 for a confidential discussion. Alternatively, apply online with an updated resume today!
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Executive Assistant to Chief Operating Officer | Global Asset Manager Arbeitgeber: at
Kontaktperson:
at HR Team
StudySmarter Bewerbungstipps 🤫
So bekommst du den Job: Executive Assistant to Chief Operating Officer | Global Asset Manager
✨Tip Number 1
Make sure to highlight your experience in managing complex calendars and travel arrangements. The COO will rely heavily on your organizational skills, so showcasing your ability to handle multiple tasks efficiently is key.
✨Tip Number 2
Demonstrate your communication skills by preparing for potential interview scenarios where you may need to discuss how you've effectively managed stakeholder relationships in the past. This role requires strong interpersonal skills, so be ready to share specific examples.
✨Tip Number 3
Familiarize yourself with the financial services industry and current trends. Being knowledgeable about the sector will not only help you in interviews but also show your commitment to understanding the environment in which the COO operates.
✨Tip Number 4
Prepare to discuss your proactive approach to problem-solving. The COO will appreciate an Executive Assistant who can anticipate needs and take initiative, so think of examples where you've successfully done this in previous roles.
Diese Fähigkeiten machen dich zur top Bewerber*in für die Stelle: Executive Assistant to Chief Operating Officer | Global Asset Manager
Tipps für deine Bewerbung 🫡
Tailor Your Resume: Make sure to customize your resume to highlight your experience as an Executive Assistant, especially your work with C-Suite executives. Emphasize your skills in diary management, email handling, and event coordination.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive approach and attention to detail. Mention specific examples of how you've successfully managed complex schedules or coordinated events in previous roles.
Highlight Relevant Experience: In your application, focus on your experience within the financial services industry and any exposure to international timezones. This will demonstrate your suitability for the role and understanding of the industry's demands.
Proofread Your Application: Before submitting, carefully proofread your resume and cover letter for any errors. Clear and professional communication is key, especially for a role that requires exceptional verbal and written skills.
Wie du dich auf ein Vorstellungsgespräch bei at vorbereitest
✨Showcase Your Organizational Skills
As an Executive Assistant, your ability to manage multiple tasks efficiently is crucial. Be prepared to discuss specific examples of how you've successfully managed complex schedules and prioritized tasks in previous roles.
✨Demonstrate Proactive Communication
Highlight your communication skills by sharing instances where you effectively managed stakeholder relationships. Discuss how you anticipate needs and ensure smooth communication between the COO and other parties.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities. Prepare for scenarios related to diary management, travel arrangements, or event coordination, and explain how you would handle them.
✨Research the Company and Industry
Familiarize yourself with the global asset management industry and the specific firm’s values and operations. This knowledge will help you align your answers with their goals and demonstrate your genuine interest in the role.
