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- Aufgaben: Support the CEO with admin tasks, meeting coordination, and project execution.
- Arbeitgeber: Join a friendly not-for-profit organization making a difference in the community.
- Mitarbeitervorteile: Enjoy a part-time role with flexible hours, free parking, and potential for full-time work.
- Warum dieser Job: Be part of a supportive team in a modern office while gaining valuable experience.
- Gewünschte Qualifikationen: Must have Certificate IV in Business and strong executive support skills.
- Andere Informationen: Position starts mid-January; applicants need Australian Working Rights and Police Clearance.
Provide comprehensive administrative support to the CEO of a not-for-profit organization.
Opportunity to work in a friendly supportive team at a state-of-the-art purpose-built office, with free parking.
Location: Salter Point
Salary: $38 hr plus super for a 3 day week 7.5hrs day (excluding lunch) with the prospect of a full-time position.
Please Note: Only applicants who have Australian Working Rights and a Police Clearance will be considered for this opportunity.
Reporting directly to the Chief Executive Officer (CEO), you will be responsible for providing administrative and secretarial support to the CEO and for coordinating Board meetings, agendas, and papers.
The successful candidate will provide executive support duties including taking and transcribing minutes, diary planning, scheduling meetings, managing emails and correspondence, and occasionally assisting with other business matters as required. You will also have responsibility for the management of email and other correspondence and will provide support on the execution of other key projects. In addition, the role will be responsible for producing presentations and reports for the CEO, managing both general and highly confidential matters.
The role also involves conducting research, gathering information, and ensuring alignment with our policy positions when preparing documents in a timely manner. The role will foster strong working relationships with the CEO, CFO, Board, staff, and key external stakeholders.
This is a part-time, permanent opportunity that is available for commencement from mid-January onwards, with the prospect of a full-time position. This is to coincide with the transition of a new CEO for the organization.
REQUIREMENTS
- Minimum of Certificate IV in Business or similar
- Excellent written and oral English language skills
- Patience when dealing with seniors
- Extensive experience providing executive support at a CEO level
- Contextual awareness of the Western Australian not-for-profit environment
- Demonstrated experience with accurately recording, transcribing, and distributing minutes of meetings
- Strong degree of attention to detail
- Excellent organisational and planning skills
- Advanced MS Office skills on a PC
- Ability to communicate effectively at all levels and to build effective business relationships
- Sound judgement, initiative, and capacity to deal with sensitive issues in a professional and confidential manner
- Ability to work independently, adapt, and prioritise tasks
- A National Police Clearance and ability to keep all documents and information secure and confidential at all times.
- The ideal candidate will exhibit exceptional organisational skills, great timekeeping ability, attention to detail, discretion, and the capability to manage multiple tasks in a fast-paced environment whilst maintaining a high level of professionalism.
Applications close 5:00 pm Friday 17th January 2025 . Short-listing for this position will commence immediately, with interviews likely to commence on the week commencing 20th January 2024. Only short-listed applicants will be notified.
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Personal assistant to CEO Arbeitgeber: at
Kontaktperson:
at HR Team
StudySmarter Bewerbungstipps 🤫
So bekommst du den Job: Personal assistant to CEO
✨Tip Number 1
Familiarize yourself with the not-for-profit sector in Western Australia. Understanding the unique challenges and opportunities within this environment will help you demonstrate your contextual awareness during interviews.
✨Tip Number 2
Highlight your experience in managing confidential information and sensitive issues. Be prepared to discuss specific examples where you've successfully navigated these situations, as discretion is key for this role.
✨Tip Number 3
Showcase your advanced MS Office skills by being ready to discuss how you've used these tools to create presentations and reports. Consider preparing a sample or two that you can reference during your interview.
✨Tip Number 4
Emphasize your organizational and planning skills by sharing examples of how you've effectively managed multiple tasks in a fast-paced environment. This will demonstrate your ability to prioritize and adapt, which is crucial for supporting a CEO.
Diese Fähigkeiten machen dich zur top Bewerber*in für die Stelle: Personal assistant to CEO
Tipps für deine Bewerbung 🫡
Tailor Your Cover Letter: Make sure to customize your cover letter to highlight your experience in providing executive support, particularly at the CEO level. Mention your familiarity with the not-for-profit sector in Western Australia and how your skills align with the requirements listed in the job description.
Highlight Relevant Experience: In your CV, emphasize your previous roles that involved administrative support, diary management, and minute-taking. Provide specific examples of how you have successfully managed sensitive information and built strong working relationships with senior executives.
Showcase Your Skills: Clearly outline your advanced MS Office skills and any other relevant software proficiencies. Include details about your organizational and planning skills, as well as your ability to communicate effectively across different levels of an organization.
Prepare for the Interview: If shortlisted, be ready to discuss your approach to managing multiple tasks in a fast-paced environment. Prepare examples that demonstrate your attention to detail, discretion, and ability to handle confidential matters professionally.
Wie du dich auf ein Vorstellungsgespräch bei at vorbereitest
✨Showcase Your Organizational Skills
As a personal assistant to the CEO, your organizational skills are crucial. Be prepared to discuss specific examples of how you've managed complex schedules, coordinated meetings, or handled multiple tasks simultaneously in previous roles.
✨Demonstrate Discretion and Professionalism
Given the sensitive nature of the role, it's important to convey your ability to handle confidential information with discretion. Share experiences where you successfully managed sensitive matters while maintaining professionalism.
✨Familiarize Yourself with Not-for-Profit Dynamics
Understanding the unique challenges and dynamics of the not-for-profit sector in Western Australia will set you apart. Research the organization and be ready to discuss how your background aligns with their mission and values.
✨Prepare for Technical Proficiency Questions
Since advanced MS Office skills are required, be ready to demonstrate your proficiency. You might be asked about specific tools or features you've used, so think of examples that highlight your technical capabilities.
