Senior Contracts Administrator - Beveridge to Albury

Senior Contracts Administrator – Beveridge to Albury

The Inland Rail Program is a 1600km rail infrastructure project stretching from Brisbane to Melbourne incorporating new and existing rail track. The program includes the upgrading of existing standard gauge track, the enhancement of existing standard gauge track to cater for double stacking and the construction of new standard gauge links comprising of viaducts, tunnels, rail track, crossings and bridges.

About the opportunity

As the Senior Contracts Administrator for Inland Rail, you will play a key role in assisting packages of work between Beveridge to Albury managing budgets, assessing variations and claims, overseeing Contract Administrators, and handling contractual correspondence. You\’ll be part of a collaborative and supportive team, reporting to the Commercial Manager and partnering with the project delivery team to resolve contractual matters while ensuring adherence to established systems, procedures, and compliance standards.

Key responsibilities will include but are not limited to:

1. With a Contracts Administrator as a direct report, efficiently and effectively undertake contract administration duties including progress claim verification, payment certificates and processing of progress claims in line with contractual requirements.
2. Prepare contract documents that are commercially acceptable and on approved templates that reduce risk and conform to ARTC policy and procedures.
3. Support with the contractual establishment and control mechanism that interface with ARTC Finance and other business units and systems as appropriate.
4. Monitor contracts and contractors in conjunction with the Commercial and Project Delivery Teams to ensure they meet and respond to relevant contractual requirements.
5. Process progress claims, variations and contract disputes in accordance with contractual requirements and provide assistance to resolve disputes. Liaise with Legal Counsel where required to seek assistance.
6. Ensure progress claims and payment certificates accurately reflect work undertaken by contractors and comply with contractual requirements.
7. Ensure contractual documentation is accurate, recorded, approved and distributed in a timely manner and that contractual timeframes are adhered to.
8. Provide support to Project Manager in the timely completion of monthly reporting requirements for the Project Management Office to include accruals, forecasting etc.

About You

To succeed as a Senior Contracts Administrator, you will need strong technical skills in contract management, budget control, and claims assessment, combined with key soft skills such as collaboration, clear communication, leadership, problem-solving, attention to detail, and adaptability. These abilities will enable you to effectively manage teams, resolve contractual issues, and ensure successful project delivery.

To ensure success in this position, applicants will be able to demonstrate:

1. Tertiary qualifications in fields such as business, commerce, law, engineering or related discipline or relevant experience.
2. An understanding of contract law with experience in administering construction agreements in a large business environment.
3. Significant experience with purchasing, contracts or finance systems in a large national construction business and a good knowledge of the relevant process flows.
4. Experience or exposure with early works civil construction design packages and knowledge of different forms of construction contracts.
5. Experience in managing civil works contractors and suppliers against performance criteria.
6. Ability to work as part of a team, to work under pressure, demonstrate resilience in conflict situations, meet deadlines and provide additional support within the team when required.
7. Clear and concise oral and written communications skills and the ability to communicate with all levels of the company, contractor representatives and management.

Desirable Selection Criteria

Experience in:

1. The rail industry.
2. Using CI Financials and Prism.
3. Using Document Management Systems (Aconex).

Apply Now

If this opportunity sounds like the challenge you have been looking for please apply online today.

As part of the application process, you will be required to undergo pre-employment criminal history, reference and medical checks, including drug and alcohol testing. Inland Rail is a drug and alcohol-free working environment.

All employment is decided based on suitability to the role, cultural fit, merit, and business needs.

Applications close: Sunday 15th December 2025.

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