Overview
Support the logistical execution of a key learning initiative within the Chief Operating Officer (COO) unit at Julius Baer. This fixed‑term role is ideal for a working student or early‑career professional seeking experience within a leading global wealth manager. Reporting directly to the Programme Manager, you will ensure smooth delivery of training sessions across the organisation and in international locations. Responsibilities
Coordinate training room bookings and ensure appropriate setup across locations. Align facilitator schedules with the overall training plan in coordination with the Programme Manager. Manage end‑to‑end calendar invitations for participants and facilitators, including reminders and updates. Set up and test IT and audio‑visual equipment for in‑person and hybrid sessions (e.g. Webex, projectors, microphones). Actively support virtual and in‑person sessions by managing participant flow, including assigning and recalling breakout groups. Prepare and distribute training materials, including case studies for breakout sessions. Track attendance, manage sign‑in sheets, and follow up on missing confirmations. Handle post‑session tasks, including collecting feedback forms and returning equipment. Maintain accurate logs, checklists, and filing for ongoing administrative efficiency. Qualifications
Current enrolment in or recent completion of a bachelor’s degree in business, social sciences, education, or a related field. Experience in administrative support, event coordination, or a PMO‑like role. Strong organisational instincts, reliability, and a proactive attitude to support a time‑sensitive initiative. Genuine service orientation – ability to anticipate needs and provide timely, thoughtful support to facilitators and participants. Familiarity with operating in a structured, large corporate environment (advantageous). Proficiency in Microsoft Office (Outlook, Word, Excel) and practical experience with virtual meeting platforms. Excellent attention to detail and the ability to manage multiple tasks efficiently under clear timelines. Courteous, cooperative, and service‑oriented approach to teamwork and stakeholder interactions. Good command of English (written and spoken); basic German is an advantage. Benefits
Julius Baer offers flexible working options, a wide array of benefits, health and well‑being support, and extensive career development programmes within a global organisation.
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Support the logistical execution of a key learning initiative within the Chief Operating Officer (COO) unit at Julius Baer. This fixed‑term role is ideal for a working student or early‑career professional seeking experience within a leading global wealth manager. Reporting directly to the Programme Manager, you will ensure smooth delivery of training sessions across the organisation and in international locations. Responsibilities
Coordinate training room bookings and ensure appropriate setup across locations. Align facilitator schedules with the overall training plan in coordination with the Programme Manager. Manage end‑to‑end calendar invitations for participants and facilitators, including reminders and updates. Set up and test IT and audio‑visual equipment for in‑person and hybrid sessions (e.g. Webex, projectors, microphones). Actively support virtual and in‑person sessions by managing participant flow, including assigning and recalling breakout groups. Prepare and distribute training materials, including case studies for breakout sessions. Track attendance, manage sign‑in sheets, and follow up on missing confirmations. Handle post‑session tasks, including collecting feedback forms and returning equipment. Maintain accurate logs, checklists, and filing for ongoing administrative efficiency. Qualifications
Current enrolment in or recent completion of a bachelor’s degree in business, social sciences, education, or a related field. Experience in administrative support, event coordination, or a PMO‑like role. Strong organisational instincts, reliability, and a proactive attitude to support a time‑sensitive initiative. Genuine service orientation – ability to anticipate needs and provide timely, thoughtful support to facilitators and participants. Familiarity with operating in a structured, large corporate environment (advantageous). Proficiency in Microsoft Office (Outlook, Word, Excel) and practical experience with virtual meeting platforms. Excellent attention to detail and the ability to manage multiple tasks efficiently under clear timelines. Courteous, cooperative, and service‑oriented approach to teamwork and stakeholder interactions. Good command of English (written and spoken); basic German is an advantage. Benefits
Julius Baer offers flexible working options, a wide array of benefits, health and well‑being support, and extensive career development programmes within a global organisation.
#J-18808-Ljbffr
Kontaktdaten:
Bank Julius Bär & Co. Ltd. Recruiting-Team
