About The Role The Executive Assistant to the Chief People & Culture Officer (CPCO) and VP Global Total Reward provides high level administrative and organizational support to enable effective leadership and smooth daily operations. Serving as a trusted partner, this role ensures efficient coordination, clear communication, and strong stakeholder engagement. Beyond supporting the CPCO, the Executive Assistant leads the Zurich Assistant Network, driving best practices, mentoring peers, and acting as a central coordination point for internal stakeholders.
Key Responsibilities Executive Support
Manage and optimize the CPCO’s agenda, ensuring time is allocated to the highest value priorities
Coordinate complex meeting scheduling, prepare briefing materials, and ensure timely follow ups
Handle all travel arrangements, including flights, accommodation, transportation, and visa requirements
Manage invoices, vendor setup, and expense reporting for the CPCOPrepare materials, presentations, and documentation for internal and external engagements
Stakeholder & Communication Management
Serve as a professional and trusted point of contact for internal and external stakeholders
Build strong working relationships across all levels of the organization
Ensure clear, timely, and effective communication between the CPCO, leadership teams, and key partners
Maintain the highest level of confidentiality when handling sensitive HR and organizational matters
Operational & Team Support
Organization of the annual Chairman’s Awards
Support the organization of team events, leadership meetings and offsites
Coordinate onboarding for newcomers, including agendas and integration support
Track key deliverables, follow up on action items, and help drive operational excellence within the HRLT
Leadership within the Assistant Community
Lead the Zurich Assistant Network, fostering collaboration and continuous improvement
Mentor peers, share best practices, and contribute to building a strong, cohesive assistant community
Act as a central coordination point for assistants supporting leaders
About You
Commercial apprenticeship with further education as an Executive Assistant (Direktionsassistentin) or equivalent
Minimum 7–10 years of experience supporting senior executives in fast‑paced, multinational environments
Demonstrated experience supporting C‑suite leaders, ideally within HR or people‑centric functions
Fluent in German and/or Swiss German and English; additional languages are an asset
Strong IT proficiency, particularly in the Microsoft 365 environment
Experience working in complex, matrixed organizations with multiple stakeholders
Experience with Concur, SAP, SuccessFactors, and ServiceNow
Familiarity with HR processes, terminology, and organizational dynamics
Experience leading or contributing to an assistant network or community of practice
At Barry Callebaut, we are committed to Diversity & Inclusion. United by our strong values, we thrive on the diversity of who we are, where we come from, what we’ve experienced and how we think. We are committed to nurturing an inclusive environment where people can truly be themselves, grow to their full potential and feel they belong. #oneBC - Diverse People, Sustainable Growth.
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Key Responsibilities Executive Support
Manage and optimize the CPCO’s agenda, ensuring time is allocated to the highest value priorities
Coordinate complex meeting scheduling, prepare briefing materials, and ensure timely follow ups
Handle all travel arrangements, including flights, accommodation, transportation, and visa requirements
Manage invoices, vendor setup, and expense reporting for the CPCOPrepare materials, presentations, and documentation for internal and external engagements
Stakeholder & Communication Management
Serve as a professional and trusted point of contact for internal and external stakeholders
Build strong working relationships across all levels of the organization
Ensure clear, timely, and effective communication between the CPCO, leadership teams, and key partners
Maintain the highest level of confidentiality when handling sensitive HR and organizational matters
Operational & Team Support
Organization of the annual Chairman’s Awards
Support the organization of team events, leadership meetings and offsites
Coordinate onboarding for newcomers, including agendas and integration support
Track key deliverables, follow up on action items, and help drive operational excellence within the HRLT
Leadership within the Assistant Community
Lead the Zurich Assistant Network, fostering collaboration and continuous improvement
Mentor peers, share best practices, and contribute to building a strong, cohesive assistant community
Act as a central coordination point for assistants supporting leaders
About You
Commercial apprenticeship with further education as an Executive Assistant (Direktionsassistentin) or equivalent
Minimum 7–10 years of experience supporting senior executives in fast‑paced, multinational environments
Demonstrated experience supporting C‑suite leaders, ideally within HR or people‑centric functions
Fluent in German and/or Swiss German and English; additional languages are an asset
Strong IT proficiency, particularly in the Microsoft 365 environment
Experience working in complex, matrixed organizations with multiple stakeholders
Experience with Concur, SAP, SuccessFactors, and ServiceNow
Familiarity with HR processes, terminology, and organizational dynamics
Experience leading or contributing to an assistant network or community of practice
At Barry Callebaut, we are committed to Diversity & Inclusion. United by our strong values, we thrive on the diversity of who we are, where we come from, what we’ve experienced and how we think. We are committed to nurturing an inclusive environment where people can truly be themselves, grow to their full potential and feel they belong. #oneBC - Diverse People, Sustainable Growth.
#J-18808-Ljbffr
Executive Assistant CPCO Arbeitgeber: Barry Callebaut Group
Die Barry Callebaut Group ist ein hervorragender Arbeitgeber, der seinen Mitarbeitern in Zürich eine inspirierende Arbeitsumgebung bietet. Mit einem starken Fokus auf Mitarbeiterentwicklung und einer offenen Unternehmenskultur fördert das Unternehmen Kreativität und Innovation, während es gleichzeitig attraktive Benefits und flexible Arbeitsmodelle anbietet. Hier haben Sie die Möglichkeit, Ihre Karriere in einem globalen Umfeld voranzutreiben und an bedeutenden Projekten zu arbeiten, die einen echten Einfluss auf die Branche haben.
