Office and Front Desk Associate

Office and Front Desk Associate About us We see the semiconductor industry as a realm of possibility. We see opportunity. We see the profound impact that our graphene solutions will have in transforming the industry. We invite you to join us in driving change with our fundamentally human-centered approach, uniting bright minds around a shared vision. The vision is: Prove to everybody that you can make a fundamental change. Prove with your knowledge and skills how things can be done differently. Together, we can change the paradigm of how the world connects About our technology The semiconductor industry’s growing demand for more powerful chips with higher bandwidth and lower power finds its solution in our technology. We connect chips to high-throughput, low-delay computing networks. The key lies in harnessing the physical properties of graphene to combine electronic computing with photonic communication, allowing countless chips to interact almost as if they were one. Our graphene photonic innovation increases computing power and efficiency to a new order of magnitude In short, we connect chips to create powerful and energy-efficient networks, overcoming connectivity limitations in the semiconductor industry. We deliver the graphene solution The Role Black Semiconductor is looking for an Office and Front Desk Associate (f/m/d) to ensure smooth office operations, front desk coordination, and travel and document management. This role is at the intersection of office management, security, and employee assistance, making it a crucial part of maintaining an efficient and welcoming workplace As the first point of contact for visitors, vendors, and employees, you will oversee security, facility coordination, and administrative tasks while proactively supporting business travel arrangements and documentation processes. If you enjoy creating structure, optimizing office workflows, and ensuring seamless day-to-day operations, this role is for you To join our team, you should be excited to Manage front desk and visitor assistance , ensuring a welcoming and professional environment for guests and employees Oversee office security protocols, including visitor access, badge management, and coordination with building management Handle travel management, supporting employees with business travel arrangements, bookings, and expense tracking Organize office logistics , including ordering supplies, maintaining shared spaces, and ensuring a well-functioning office environment Support document management and administrative processes, maintaining up-to-date records and assisting with internal compliance procedures Coordinate office events, from company gatherings to team-building initiatives, fostering a positive workplace culture Support the organization of meetings, including scheduling, preparing meeting rooms, and coordinating any required logistics Act as a point of contact for facilities management, addressing any issues related to office infrastructure and liaising with service providers Your Qualifications Proven experience in office management, administration, or executive support, preferably in a fast-paced environment Strong organizational and multitasking skills, with the ability to handle multiple responsibilities effectively Experience in visitor and security management, including handling guest protocols and office access procedures Familiarity with travel coordination, including booking flights, accommodations, and processing travel-related documentation Proficiency in office management software (e.g., MS Office, Google Suite) and experience with administrative tools Excellent communication skills, both written and verbal, with the ability to interact professionally across all levels A proactive mindset with a problem-solving approach, able to work independently and improve processes Fluency in both English and German (written and spoken) is required Our work culture People Over Processes. At Black Semiconductor, flexibility is key—we ensure work adapts to life, not the other way around. We champion work-life harmony, where careers are meaningful and enriching. Our processes are human-centric, allowing you to focus on what matters Let’s grow together. Your potential is our priority. We provide the autonomy to make a lasting impact and nurture your growth through a culture of continuous learning. We invest in your journey for professional and personal development Your Health and Future Matter. Your well-being is paramount. We offer a comprehensive benefits package with outstanding insurance, pension and virtual stock options for your mental, physical, and financial health. Your peace of mind is our priority – in the present and future We Live Openness. Collaboration and inclusivity are the cornerstones of our culture. We practice openness, fostering trust, and respect. Individuality is our collective strength, fueling innovation and driving us forward We connect chips – and people. We encourage qualified individuals from any background to apply. We foster an inclusive and supportive work environment that values collaboration, innovation, and growth. Join our team and be part of an organization dedicated to making a difference in the industry Can you picture yourself in this Role and our Company? Let’s connect