Document Control Specialist

Blackfield Associates are currently partnered with a global pharmaceutical manufacturer to support their search for a Document Control specialist to join their project based in Frankfurt on an initial 12 month contract.

Key Responsibilities:

• Act as the central point for managing all project documentation on-site, coordinating between engineering teams, vendors, and integrators, with a special focus on HSE and Quality Control.
• Ensure smooth and efficient document flow across all stakeholders to prevent project delays.
• Develop and implement a clear document control and communication strategy, including procedures for handover documentation (GMP, EHS, legal, etc.) to the client.
• Manage the submission, tracking, and distribution of project documents and drawings, using transmittals and maintaining version control.
• Maintain and update the master punch list and document status reports.
• Provide general administrative support, minute meetings, and track actions and decisions.
• Oversee team and external partner training compliance, schedule related meetings, and generate compliance dashboards.

Required Qualifications:

• Experience working on large capital projects, ideally on the client side.
• Background in document control, technical assistance, or project administration.
• Proficient in Excel, Word, PowerPoint, Visio, and document management platforms (e.g., Documentum, Aconex).
• Strong English communication skills (written and spoken).
• Excellent organizational and time-management abilities, with attention to detail.
• Capable of handling sensitive and confidential information.