Specialist, Administrative Support (Office Manager)

Overview

At BNY, our culture allows us to run our company better and enables employees’ growth and success. As a leading global financial services company at the heart of the global financial system, we influence nearly 20% of the world’s investible assets. Every day, our teams harness cutting-edge AI and breakthrough technologies to collaborate with clients, driving transformative solutions that redefine industries and uplift communities worldwide.

Recognized as a top destination for innovators and champions of inclusion, BNY is where bold ideas meet advanced technology and exceptional talent. Together, we power the future of finance – and this is what #LifeAtBNY is all about. Join us and be part of something extraordinary.

BNY Investments is a leading investment manager, with $2.1 Trillion in assets under management as of June 30, 2025. Through an investor-first approach, the firm brings to clients the best of both worlds: specialist expertise from seven specialist investment managers offering solutions across every major asset class, backed by the strength, stability, and global presence of BNY.

Role

We’re seeking a future team member for the role of Office Manager to join the BNY Investments team. This role is located in Frankfurt, Germany.

In this role, you’ll make an impact in the following ways:

• Manage day-to-day operations of the German Branch office, including facilities, vendors, and business continuity.
• Coordinate internal and external meetings, travel arrangements, expense processing, and Salesforce updates.
• Support client engagement through campaign management, event coordination, and client communications.
• Liaise with EMEA departments and procurement for contracts, invoicing, and supplier onboarding.

Responsibilities

• Proven experience in office management and executive support, ideally within financial services.
• Strong organisational and multitasking skills with attention to detail and discretion.
• Proficiency in Microsoft Office and CRM tools (e.g., Salesforce); experience with procurement systems is a plus.
• Excellent communication skills in English and German, both written and verbal.
• Ability to work independently, manage confidential information, and support cross-functional teams.

Awards and News

At BNY, our culture speaks for itself. Consider the latest highlights:

• America’s Most Innovative Companies, Fortune, 2025
• World’s Most Admired Companies, Fortune 2025
• “Most Just Companies”, Just Capital and CNBC, 2025

Benefits and Rewards

BNY offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy. We provide access to flexible global resources and tools for your life’s journey. Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves, including paid volunteer time, that can support you and your family through moments that matter.

BNY is an Equal Employment Opportunity/Affirmative Action Employer – Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans.