Administrative B2B Specialist in Mendrisio

h3The Company /h3 pAt lastminute.com, we live for the holidays. We are the European Travel-Tech leader in Dynamic Holiday Packages. With technology, we turn spontaneous thoughts into meaningful experiences, helping people travel the world /p h3Job Description /h3 pbThe setup /b /p ul libJob Title: /b Administrative B2B Specialist /li libWorking model: /b Hybrid /li libTeam: /b Partnership /li libContract: /bFixed term (1 year) – full-time (36 hours/week) /li /ul pWe are looking for an Administrative B2B Specialist to join the Partnership team at lastminute.com, a dynamic global company of 1,200 people powering millions of holiday journeys. /p pThe Partnership team manages a growing portfolio of B2B partners, and we need a person who becomes their administrative point of reference: someone who understands how our partnership business works, with its flows and specificities, and the ability to translate business and Finance needs into functional requirements and use cases for Tech teams. Good project management skills, including dependency analysis and coordination across processes, systems and teams. /p pSitting between the Partnership and the Administration Finance teams, you will make sure that our partners’ sales are correctly reconciled, invoiced and covered, bringing the needs of the team and of our partners to Finance, and Finance’s requirements back to the team. You will own your tasks end to end with autonomy, and you will use data tools and AI smartly to make our current processes faster and more reliable. /p pIf you are precise with numbers, curious about how a business works behind the scenes and keen to improve the way things are done, keep reading! /p pbKey Responsibilities /b /p ul liBe the contact point of the Partnership team with the Administration team, and Administrative department of partners, for all administrative tasks, and the administrative reference for our partners. /li liWork closely with the Partnership team to learn the business flows and each partner’s specificities, and represent the needs of the team and of the partners with Finance /li liVerify on a monthly basis, using Excel, the sales data communicated by the partners against the data in the company systems, investigating and aligning any discrepancies. /li liProvide the Administration team, on a monthly basis, with the data needed to issue accounting documents to the relevant partners, taking full end-to-end responsibility to ensure all internal and partner administrative steps are completed and numbers are properly reconciled. /li liCreate and manage Purchase Orders to cover the team’s payable invoices. /li liManage the assigned tasks autonomously, from start to finish, meeting monthly deadlines. /li liPropose and implement improvements to the current flows, also leveraging AI tools and automation to optimize activities. /li /ul h3Qualifications /h3 ul liConfident, everyday use of AI tools to speed up analysis and routine tasks, with the curiosity to find new use cases. /li liAt least 3 years of office work experience in administrative tasks. /li liKnowledge of administrative and accounting concepts (invoices, credit notes, purchase orders) . /li liLanguages: excellent written and spoken English. Italian is considered a welcome plus. /li liUniversity Degree required; a degree in Economics is considered a plus. /li liHigh level of accuracy and attention to detail. /li liAutonomy and proactivity in managing assigned tasks, with a problem-solving mindset. /li liGood interpersonal skills and excellent ability to work in a team. /li liAbility to work in a developing environment, whose dynamics and guidelines can change very quickly. /li /ul h3Additional Information /h3 pbHow we work together: /b /p ul liAn inclusive, friendly, and international environment (you’ll be working with colleagues from +10 countries and over 48 nationalities) /li liShorter working week (36h as full time), with a half working day on Fridays /li liFlexible start and end of the working day /li liPossibility to work from anywhere for a period of time per year defined according to local regulations /li /ul pbHow we learn together: /b /p ul liFri-Yays: half a day on Friday morning with a no-meeting mandate and dedicated to deep work, personal growth, learning and training and/or focus time. /li liProfessional and managerial skills development training paths, access to e-learning platforms and to our internal platform offering bespoke training content /li /ul pbOther perks: /b /p ul li2 paid days off per year for volunteering purposes /li liOccasional social events to foster connections among colleagues /li liTravel industry discounts and flash exclusive staff fares /li liWe support our employees through life’s significant moments with leave options (e.g., parental responsibilities, marriages, bereavements, relocations, etc.) in line with local laws. /li /ul #J-18808-Ljbffr